FULLY STAFFED SHIFTS. WITHOUT THE SPREADSHEET CHAOS.
OUTCOME-LED SCHEDULING
WORKING PATTERNS, NOT PANIC ROSTERS
Set up real hospitality patterns (opens, closes, splits, weekends, students). Assign them once, then build rotas around contracted hours and availability instead of reinventing the wheel every week.
ROTAS THAT RUN ON REPEAT (WHEN YOU WANT THEM TO)
Create a weekly or multi-week schedule that cycles automatically for your core team. Perfect for regular open/close teams and predictable trading patterns. Build it once, tweak when needed, and publish fast.
CLEAR HOURS, COSTS, AND WARNINGS
Spot under-covered shifts, overtime risk, and under/over contracted hours instantly. Keep everything in one view so you can protect service levels without blowing the labour budget.
The HR + ROTAS.
Missing Link.
Most rota software for hospitality works in isolation. HR lives in one place. The schedule lives in another. Managers are left stitching it together.
Evalu-8 connects your people records and your rotas, so availability, contracts, compliance and shifts all work from the same source of truth.
SKILLS + ROLE CHECKS BUILT IN
The rota automatically checks roles and training before someone is assigned. No putting a trainee on bar alone. No assigning a supervisor who isn’t certified to close. You see gaps before service starts.
LEAVE THAT ACTUALLY BLOCKS SHIFTS
Approved holiday in HR instantly removes availability from the rota. No double-booking. No accidental scheduling. No awkward “I told you I was off” conversations.
Inspection Ready
Bulletproof Evidence for
AUDITS & COMPLIANCE
Stop scrambling for timesheets and WhatsApp messages when inspectors arrive. Evalu-8 gives you a clear audit trail of every shift, every change, and every approval.
Whether it’s head office, payroll queries, or local authority inspections, you can show exactly who worked, when, and in what role.
- One-click proof of who was on shift, in which position, at any time
- Full history of rota edits, swaps, approvals, and manager sign-off
- Clear contracted vs worked hours for payroll and wage compliance
Scheduling Strategy
START WITH YOUR CORE TEAM.
THEN BUILD AROUND DEMAND.
Set up base patterns for your regular team, including contracted hours and break rules. Then layer in flexible shifts for part-time, weekend, and seasonal staff so your rota reflects how your venue actually trades.
No more building from scratch every week.
- Create named patterns for opens, closes, splits, and weekend teams
- Anchor contracted hours so you stay compliant and predictable
- Add flexible shifts on top for peak service, events, and busy periods
BUILT FOR HOSPITALITY OPERATORS.
One shared staff pool. Total visibility across venues, departments, and roles.
RESTAURANTS
Front and back-of-house alignment
PUBS & BARS
Peak-hour staffing control
HOTELS
Multi-department scheduling
EVENTS & CATERING
Flexible, on-demand teams
MULTI-SITE GROUPS
Central oversight, local control
PROTECT REST TIME
WITH SMART ROTA RULES.
Apply minimum rest periods between late finishes and early starts. A practical way to reduce burnout, control overtime, and keep service standards high during busy weeks.
- ENFORCED MINIMUM REST BETWEEN SHIFTS
- MAX CONSECUTIVE DAYS WORKED LIMITS
- OVERTIME ALERTS BEFORE COSTS ESCALATE
STOP PANIC-BOOKING AGENCY.
When the rota goes red, it’s tempting to call an agency. Evalu-8 helps you fill gaps with your own people first by showing who’s available, under hours, and trained for the role.
Average agency spend reduction:
22%
ROTAS AREN’T JUST FOR WAITING STAFF.
One shared team view. Total visibility across front and back of house, including kitchen, bar, housekeeping and casual cover.
FRONT OF HOUSE
Keep service smooth with consistent cover across opens, closes, breaks and peak-time handovers.
KITCHEN & BACK OF HOUSE
Plan prep, service and close shifts with clear role coverage, so you’re not short when it matters most.
HOUSEKEEPING & SUPPORT
Build reliable rotas for housekeeping, porters and maintenance, aligned to occupancy, events and busy weekends.
CLOCK IN FAST.
MATCH HOURS TO THE ROTA.
OVERTIME RULES.
DONE PROPERLY.
Clock in via mobile or QR codes. See planned vs actual hours by shift, so you catch early starts, late finishes and missed breaks without chasing timesheets.
Set overtime rates (time-and-a-half, double time) and apply them automatically based on the time window or day. Cleaner payroll, fewer disputes, better cost control.
Hospitality Rota FAQs
Hospitality rota software gives managers real-time visibility of availability, leave, and shift patterns in one place. Instead of texting around to find cover, you can see who is free, assign shifts quickly, and notify staff instantly. This helps reduce understaffed services, overtime costs, and last-minute stress before busy periods.
Yes. Hospitality rota software is designed to handle complex scheduling such as split shifts, late finishes, weekend rotations, and seasonal demand changes. You can build repeatable patterns or adjust rotas week by week, giving flexibility without losing visibility or control.
Modern hospitality rota software helps track contracted hours, overtime, and rest periods so you avoid breaching working time regulations. With clear reporting and time tracking, managers can spot potential issues early and maintain fair, compliant scheduling across the team.
