Equipment management software built for safety, accuracy, and control

Track equipment, inspections, and maintenance in one central equipment management system. Keep assets compliant, reduce downtime, and make sure every item is safe and ready to use across every site.

Health & safety teams all over the UK use Evalu-8 EHS for equipment management

Schedule equipment inspections with guided workflows

Create structured inspection templates that guide teams through each check step-by-step. Set inspection frequency by equipment type, risk level, or site, track completion, and get alerts when checks are missed, failed, or overdue.

Log faults and maintenance tasks instantly

Report faults on the spot using quick digital forms. Assign repairs, track progress, and keep a clear record of maintenance actions so issues don’t sit in someone’s head (or get forgotten).

The risks of managing equipment without a proper system

Evalu-8 EHS brings equipment management into one place so you can track assets, schedule inspections and servicing, and keep every item safe to use. Plan checks, capture evidence instantly, log faults the moment they’re spotted, and maintain a complete service, calibration, and certification history with clear owners and due dates.

46% of equipment checks are completed late or not at all

Automated schedules and reminders keep inspections consistent. Teams complete checks on time, attach evidence, and you always know what’s safe.

59% of maintenance issues aren’t logged until something breaks

Faults get logged the moment they’re spotted. Assign actions, set deadlines and track close-out so small issues don’t become breakdowns later.

71% of organisations struggle to trace full equipment history

A complete asset history in one place. See services, calibrations, certificates, and sign-offs instantly, with an audit trail showing who did what.

View full equipment history at any time

Clear process to manage equipment checks, maintenance and compliance across every site

Register

Add equipment to the system with key details like location, owner, inspection type, service intervals, and critical documents (certificates, manuals, calibration records).

Schedule

Set recurring inspections, servicing, and calibration by equipment type, risk level, or site. Automatic reminders ensure checks do not quietly slip overdue.

Check

Complete inspections on-site using guided forms. Record pass/fail results, capture photos, add notes, and flag defects immediately while you’re with the asset.

Maintain

Raise maintenance tasks from failed checks or reported faults. Assign owners, set due dates, and track what’s open, overdue, and completed with a full history for every item.

See Evalu-8 equipment management software in action

Equipment management that keeps you in control

Every check completed on time, every time

Schedule inspections, servicing and calibration in one workflow. Automated reminders keep teams on track. Capture sign-off, attach photos and certificates, and keep every asset compliant, visible, and ready for use.

Report faults fast and close them out

Let staff log defects in seconds from any device. Assign actions to the right person with clear deadlines. Track updates, attach evidence, and speed up resolution with full accountability across every

Full equipment history, ready for every audit

Store asset details, service records and inspection evidence in one place. View the full history instantly, including who completed what and when. Keep documentation consistent, searchable, and always available when needed.

See how Evalu-8 can work for your team

Even more equipment management software features that make Evalu-8 EHS the best equipment management system in the UK

Asset tagging with QR codes

Label equipment with QR codes so teams can scan items to complete checks, report issues, or view service history instantly.

Automatic service reminders

Receive reminders before servicing, calibration, or certification expires so unsafe or out-of-date equipment doesn’t slip through gaps.

Status tracking

See what’s active, in repair, out of service, or overdue at a glance, across all sites.

Document attachments

Attach manuals, certificates, calibration results, photos, and proof of servicing directly to each item.

Equipment & asset register

Keep every piece of equipment in one central register with key details, location, owner, and history.

FAQs

What is an equipment management system, and how does Evalu-8 EHS support it?

An equipment management system helps you track assets, schedule inspections, manage maintenance, and store compliance records in one place. Evalu-8 EHS centralises your equipment register, reminders, checks, and full history so you always know what’s safe to use and what needs attention.

How does Evalu-8 EHS equipment management software help prevent missed inspections?

Evalu-8 EHS equipment management software lets you set recurring inspection frequencies by equipment type, site, or risk level, with automatic reminders and overdue alerts. This keeps checks consistent and reduces the chances of equipment being used without a valid inspection.

Can teams report equipment faults quickly in Evalu-8 EHS?

Yes. Staff can log faults on the spot using simple digital forms, add photos, and flag equipment as out of service if needed. Those reports can be turned into maintenance tasks with owners and due dates so issues don’t sit unresolved.

Does Evalu-8 EHS keep a full equipment service and inspection history for audits?

It does. Every asset has a timeline of inspections, servicing, maintenance actions, and documents like certificates or calibration records. This makes it much easier to prove compliance during internal reviews, client audits, or insurer requests.

How does QR code tagging work for equipment checks in Evalu-8 EHS?

You can tag equipment with a QR code so users can scan the asset and instantly see its status, complete a check, report an issue, or view documents and history. It’s a quick way to reduce admin and keep equipment records accurate across multiple sites.