Contractor management software designed to make the process easier

Evalu-8 EHS includes contractor management software to manage approvals, documentation, and compliance in one place. Keep contractors authorised, site-ready, and safe before they start work.

Health & safety teams all over the UK use Evalu-8 EHS for contractor management

Onboard contractors & collect documents with ease

Collect insurance, certifications, training records, RAMS, and permits through step-by-step workflows. Contractors submit everything digitally, so approvals are faster, cleaner, and consistent across every site.

Track documents and competence in real time

See who is approved, who is missing documents, and what is about to expire. Automated alerts help you stay compliant and reduce risk, without manual follow-ups.

The cost of disorganised contractor management

62% of organisations struggle to confirm contractor competency

Without clear competence records, contractors can be assigned to work they’re not approved for. That drives incidents, rework, and avoidable downtime.

55% of delays are caused by missing or late documentation

Chasing paperwork slows mobilisation and holds up site access. Digital submission and tracking removes bottlenecks and keeps work moving.

47% of contractor files are incomplete at audit time

When documents sit in emails and folders, expiry dates get missed. Missing insurance, outdated training, and incomplete evidence create risk and failed audits.

Evalu-8 EHS brings contractor management software into one place so you can onboard contractors, verify compliance, and control site access across every location. Collect insurance, training, and competence evidence, RAMS, and permits, assign reviewers and due dates, get expiry alerts, attach documents as proof, and keep a complete approval history ready for audits and reviews.

Keep a full approval history for every contractor

Every upload, review, and decision is recorded in one place. When you need to prove who was approved, when, and why, the full timeline is instantly available for audits and reviews.

Clear process to onboard, verify, and control contractors across every site

Register

Add contractors and key details like company name, trade, site access needs, and primary contacts. Create a consistent profile for every contractor in one place.

Collect

Request the right documents and evidence such as insurance, training, competence records, RAMS, & permits. Contractors upload everything digitally, linked to their profile.

Verify

Review submissions, confirm what’s valid, and flag what’s missing or expired. Track approval status in real time so you always know who is cleared to work.

Control access

Approve site access only when requirements are met. Keep a full history of uploads, checks, and decisions for audits, reviews, and contractor performance tracking.

See Evalu-8 contractor management software in action

Contractor management that keeps you in control

Faster contractor approvals

Collect insurance, training, RAMS, and permit documents digitally in one place. Speed up onboarding, reduce back-and-forth, and get contractors site-ready sooner.

Clear compliance status and deadlines

See what’s approved, what’s missing, and what’s about to expire at a glance, with owners and due dates that keep everything on track.

Audit-ready contractor records

Keep a complete history of uploads, checks, and access decisions for every contractor, with evidence attached and a clear timeline for audits.

See how Evalu-8 can work for your team

Even more contractor management software features that make Evalu-8 EHS the best contractor management system in the UK

Central contractor dashboard

View contractor status, documentation, and approval stage at a glance across sites and teams.

Competency tagging

Tag contractors by training, competency, and qualifications so that only properly trained people are assigned to the right work.

Auto-expiry warnings

Get alerts before insurance, permits, or training expires so compliance doesn’t slip.

Role-based permissions

Control access for site managers, supervisors, and H&S teams without exposing sensitive contractor data.

Instant contractor exports

Export clean contractor lists for audits, supervisors, and procurement in one click.

FAQs

What is contractor management software?

Contractor management software is a digital solution designed to streamline and automate the management of contractors within an organization. It provides tools for onboarding, tracking performance, managing documents and certifications, scheduling tasks, and ensuring compliance with regulatory standards. This software enhances communication and collaboration between businesses and contractors, ultimately improving efficiency and productivity across projects.

How does contractor management software improve compliance?

Our software ensures all contractor documents, certifications, and work permits are up-to-date and easily accessible, helping you stay compliant with regulatory requirements and industry standards.

What features should I look for in contractor management software?

When choosing contractor management software, look for features such as digital onboarding, document management and compliance tracking. Additionally, ensure the software offers robust security measures to protect sensitive data and supports scalability to grow with your business needs.