FULLY STAFFED SHIFTS. WITHOUT THE SPREADSHEET CHAOS.
OUTCOME-LED SCHEDULING
WORKING PATTERNS, NOT LAST-MINUTE FIXES
Set up real retail patterns (early deliveries, peak trading, late-night opening, weekends, seasonal cover). Assign them once, then build rotas around availability and contracted hours instead of rebuilding from scratch every week.
ROTAS THAT RUN ON REPEAT (WHEN YOU WANT THEM TO)
Create weekly or multi-week schedules that cycle automatically for your core store team. Ideal for predictable trading hours, regular department cover, and consistent shift rotations. Build once, tweak when promotions or staffing change, and publish fast.
CLEAR COVER, COSTS, AND WARNINGS
Spot under-covered departments, overtime risk, and under/over contracted hours instantly. Keep staffing, cost, and compliance in one view so you protect service levels at the till and on the shop floor without blowing the wage budget.
The HR + ROTAS.
Missing Link.
Most retail rota tools work in isolation. HR sits in one system. The rota sits in another. Managers end up stitching it together when they should be running the shop floor.
Evalu-8 connects your people records and your rotas, so availability, contracts, leave, skills and compliance all work from the same source of truth.
SKILLS + ROLE CHECKS BUILT IN
The rota checks job roles and required training before someone is assigned. No putting a new starter on tills alone. No scheduling someone to open or cash up if they’re not authorised. You spot gaps before the doors open.
LEAVE THAT ACTUALLY BLOCKS SHIFTS
When holiday is approved in HR, availability updates instantly in the rota. No double-booking. No accidental scheduling. No “I told you I’m off” messages the night before a shift.
Inspection Ready
Bulletproof Evidence for
AUDITS & RETAIL COMPLIANCE
Stop digging through paper rotas, WhatsApp messages, and last-minute edits when head office or auditors ask questions. Evalu-8 gives you a complete audit trail of every shift, swap, and approval.
Whether it’s payroll checks, working time compliance, or proof of who was on tills during an incident, you can show exactly who worked, when, and in what role.
- One-click proof of who was on shift, in which department, at any time
- Full history of rota edits, swaps, manager approvals and overrides
- Clear contracted vs worked hours for payroll accuracy and wage compliance
Scheduling Strategy
START WITH YOUR CORE TEAM.
THEN BUILD AROUND TRADING PEAKS.
Set up base patterns for your regular store team, including contracted hours and break rules. Then layer in flexible shifts for part-time, weekend and seasonal staff so your rota matches how your shop actually trades.
No more rebuilding the rota from scratch every week.
- Create named patterns for opens, closes, delivery shifts and late-night trading
- Anchor contracted hours so you stay compliant and predictable
- Add flexible cover for peak footfall, promos, holidays and sale periods
BUILT FOR RETAIL TEAMS.
One shared staff pool. Total visibility across stores, departments, and roles.
GROCERY & CONVENIENCE
Peak trading + delivery cover
FASHION & APPAREL
Weekend and sale-period rotas
HOME & DIY
Multi-department staffing control
WAREHOUSE & STOCKROOM
Replenishment and pick/pack shifts
MULTI-SITE CHAINS
Central oversight, local control
PROTECT YOUR TEAM
DURING PEAK TRADING.
Apply minimum rest periods between late-night closes and early delivery starts. A practical way to reduce burnout, control overtime, and keep customer service consistent during peak trading.
- ENFORCED MINIMUM REST BETWEEN SHIFTS
- MAX CONSECUTIVE DAYS WORKED LIMITS
- OVERTIME ALERTS BEFORE COSTS ESCALATE
STOP LAST-MINUTE COVER SPEND.
When the rota goes red before a Saturday rush, it’s tempting to approve overtime or call agency cover. Evalu-8 helps you fill gaps with your own team first by showing who’s available, under contracted hours, and trained for the department.
Average overtime & agency cost reduction:
22%
ROTAS AREN’T JUST FOR SHOP FLOOR STAFF.
One shared team view. Total visibility across tills, shop floor, stockroom and supervisors, including part-time and seasonal cover.
SHOP FLOOR
Keep customer service consistent with the right cover during peak footfall, promos and weekend rush.
TILLS & CHECKOUTS
Plan reliable till cover across opens, breaks and late-night trading, so queues do not build when it gets busy.
STOCKROOM & SUPPORT
Schedule deliveries, replenishment and click & collect support with clear role cover, so the floor stays stocked and the back room stays under control.
CLOCK IN FAST.
MATCH HOURS TO THE ROTA.
OVERTIME RULES.
DONE PROPERLY.
Clock in via mobile or QR codes. See planned vs actual hours by shift, so you catch early delivery starts, late closes and missed breaks without chasing timesheets.
Set overtime rates (time-and-a-half, double time) and apply them automatically by day or time window. Cleaner payroll, fewer disputes, better wage budget control.
retail Rota FAQs
Retail rota software lets you schedule based on predicted footfall, promotions, and seasonal demand. You can flex staffing levels for weekends, sale events, and late-night trading without rebuilding the entire rota each week, ensuring the shop floor stays fully covered when it matters most.
Yes. Retail teams often include part-time, student, and weekend staff. Rota software tracks availability, contracted hours, and skills so managers can build fair, compliant schedules quickly while making the most of flexible cover.
Retail rota software compares planned vs actual hours worked and flags overtime risks before payroll is processed. This helps protect wage budgets, reduce unnecessary overtime, and maintain compliance with working time regulations.
