The best 5 RAMS software (free and paid) in 2025

Why RAMS software matters in 2025

Risk assessment and method statements (RAMS) are essential for workplace safety and compliance. Whether you’re in construction, manufacturing, or logistics, having reliable RAMS software can help:

Automate risk assessments
Ensure compliance with UK safety laws
Improve efficiency and reduce paperwork
Enhance worker safety with clear method statements

This guide highlights the top 5 RAMS software solutions in 2025, covering both free and paid options.

1. Evalu-8 EHS: Best all-in-one RAMS software

Why Evalu-8 EHS is the best choice

Evalu-8 EHS is a UK-built, all-in-one environmental, health, and safety (EHS) platform designed to streamline safety management for small to mid-sized businesses. Unlike many single-feature tools that specialise in just RAMS or incident reporting, Evalu-8 provides a holistic system covering all core areas of health and safety allowing businesses to centralise their EHS processes, avoid data silos, and reduce the risk of duplication or missed compliance steps.

Its cloud-based software is tailored for UK regulations, built with British businesses in mind, and integrates features like Risk Assessments and Method Statements (RAMS), audits, incident tracking, safety briefings, COSHH, asset management, and fatigue risk management in one platform.

It’s especially well-suited to businesses that want a fully integrated system without having to bolt on multiple tools or worse, rely on spreadsheets and email chains. However, as with any solution, there are some gaps and considerations for organisations with complex multinational needs or very niche workflows.

Take a quick look around Evalu-8 EHS RAMS module

Core features

Centralised risk assessment builder with template library
Full RAMS generation tool with version control and approval workflows
Incident and near-miss reporting with root cause analysis
Inspection and audit scheduling with customisable checklists
Training matrix and certification tracking
COSHH register and document management
Action tracking with due dates, status, and escalation
Mobile-friendly interface for on-site reporting and inspections
Site, team, and role-based user permissions

Advanced features

RAMS templates that auto-fill based on previous assessments or job types
Dynamic RAMS documents with attachments, sign-off logs, and task-level controls
Fatigue risk management based on actual working hours and shift patterns
Custom automation of workflows and alerts (e.g. overdue actions, expiring documents)
API access for integration with third-party systems
Cross-site comparison dashboards for performance tracking and benchmarking
Built-in audit trail for compliance and accountability
Real-time visibility of incidents, actions, and risk trends

Constraints and functionality gaps

While Evalu-8 EHS is strong for its target market, there are areas to note for those with advanced or niche needs:

Limited behavioural safety tools: While it supports incident and near miss reporting, there are no specialised tools for behaviour-based safety (e.g. observations, safety conversations logging).
Permit to work still in development: Some safety teams will see this as a must-have, so it’s worth checking timelines.

Pros & cons

Pros

All-in-one EHS platform with everything from RAMS to audits and training
Designed for UK compliance including risk assessments and COSHH
Intuitive RAMS builder that simplifies a traditionally admin-heavy process
Real-time reporting and dashboards for clear oversight
Mobile-friendly for site-based teams and field users
Highly customisable to suit sector-specific processes
UK-based support and development with sector knowledge

Cons

Pricing

Evalu-8 EHS uses modular pricing and is based on company size and feature requirements, which makes it flexible for UK SMEs.

Evalu-8 EHS is designed to be accessible and scalable:

Core EHS platform starts at just £2.50 per licence, per month.

You can bolt the RAMS module onto core EHS for a flat fee of £295 per month which includes, risk assessments & COSHH (both are required for the RAMS module).

Preview a finished RAMS document built with Evalu-8 EHS

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Why Evalu-8 EHS is a great option

Evalu-8 stands out as a truly integrated health and safety platform built for how UK organisations actually operate. With a strong RAMS tool at its core and broader functionality spanning risk assessments, incident management, inspections, fatigue tracking, and more, it removes the silos and inefficiencies created by using multiple disconnected systems.

For small and mid-sized businesses who want to take control of their safety processes without compromising on depth or compliance, Evalu-8 offers a modern, scalable solution that grows with your organisation. It’s more than just software it’s a practical, everyday tool for building a safer, more accountable workplace.

2. RAMS App

RAMS App is a UK-focused health and safety software solution designed to simplify the process of creating and distributing Risk Assessments and Method Statements (RAMS). It is best known for making RAMS documentation fast, professional, and easy to manage for small to mid-sized businesses across sectors such as construction, engineering, and maintenance.

While RAMS App excels in its core purpose streamlining the RAMS creation process it is a specialist tool, not a full EHS management platform. Businesses looking to manage audits, incidents, inspections, training, COSHH, or fatigue risks will need to invest in additional systems to cover those areas. This could introduce silos, duplicated data, and inefficiencies over time, especially as a business grows.

That said, RAMS App remains a strong entry-level option for businesses looking to modernise their documentation processes, improve professionalism, and meet basic compliance standards quickly.

Core features

Pre-built and customisable RAMS templates
Branded, downloadable PDF documents
Project-specific RAMS creation
Preloaded hazard and control libraries
User-friendly interface with quick document creation tools
Employee database for assigning roles and sign-offs
Centralised document storage and access controls
Electronic distribution and sign-off tracking

Advanced features

Digital sign-off collection with time-stamped records
Project library to clone RAMS for similar jobs
Company branding and custom formatting of documents
Predefined job roles and competency linking
Notes and attachments within RAMS for supporting evidence
Mobile-optimised version for remote access
Multi-user access with role-based permissions

Constraints and functionality gaps

Not a full EHS platform as it does not include incident reporting, audits, inspections, training management, COSHH, or fatigue tracking
Limited integration with third-party systems such as HR or time and attendance software
No automation or real-time dashboards to track compliance activity across sites
Reporting and analytics are focused on document access and sign-off, not wider safety performance
Custom workflows, escalations, or task tracking are not included

Pricing

RAMS App pricing is subscription-based, typically paid monthly or annually. Plans are based on the number of users or projects, with scalable options for small and mid-sized businesses.

Entry-level pricing is competitive, especially for micro or small teams that primarily need RAMS functionality. However, businesses may need to invest in additional tools to manage broader health and safety activities—adding to the total cost over time.

Free trials and demos are usually available, with no implementation fees for basic accounts.

Pros & cons

Pros

Excellent RAMS document creation quick, clean, and professional
Intuitive interface suitable for non-technical users
Focused tool with little onboarding required
Ideal for smaller UK businesses needing to meet RAMS requirements fast
Easy to manage and distribute documents to staff or contractors

Cons

Not suitable as a standalone solution for full EHS management
Lacks features such as incident logging, training compliance, inspections, or COSHH management
Manual duplication of data may occur across systems if multiple tools are used
Limited scalability for growing businesses with wider operational needs
Basic reporting and no real-time compliance dashboards

3. HandsHQ

HandsHQ is a UK-based health and safety software solution best known for simplifying the creation of Risk Assessments and Method Statements (RAMS). Designed with high-risk sectors in mind such as construction, engineering, and maintenance, it enables small and mid-sized businesses to produce professional RAMS documents efficiently and with consistency.

While HandsHQ offers strong RAMS functionality and an intuitive document-building experience, it is not a full EHS platform. It does not cover core safety areas such as incident reporting, audit scheduling, training management, COSHH, or fatigue risk monitoring. As a result, businesses may need to use multiple software systems to achieve complete health and safety oversight, increasing the risk of siloed data and duplicated effort.

Core features

Easy-to-use RAMS builder with preloaded content
Sector-specific templates to speed up RAMS creation
Branded, downloadable documents in PDF format
Predefined lists of risks and controls
Centralised document storage
Employee and contractor sign-off tracking
Toolbox talk builder for on-site communication
User permissions to control access and approvals

Advanced features

Integration with e-permit systems and contractor management tools
RAMS cloning for repeat or similar projects
Multi-language support for RAMS documentation
Version control and document history tracking
Sign-off capture with timestamps and audit logs
API access for data export and limited integration
Custom branding and formatting options
Toolbox talk scheduling and digital delivery

Constraints and functionality gaps

Does not include incident reporting, training tracking, or COSHH registers
No built-in audit or inspection scheduling tools
No fatigue risk or Working Time Regulation compliance features
Limited automation or workflows beyond RAMS creation and sign-off
Requires integration with other systems for full EHS functionality
Reporting is focused on RAMS completion and sign-off rather than wider safety metrics

Pricing

HandsHQ uses a subscription-based pricing model, typically billed annually. Pricing is tiered based on the number of users and features required.

Basic plans are accessible for small businesses needing RAMS functionality only, while larger teams or those wanting API access and toolbox talks will require a higher tier. Pricing is competitive when viewed as a standalone RAMS tool, but businesses may face additional costs when layering in other systems to manage the full scope of health and safety responsibilities.

Pros & cons

Pros

Excellent RAMS builder with user-friendly interface
Fast to implement and easy to train teams on
Helps standardise safety documentation across projects
Strong audit trail with sign-off logs
Tailored to UK safety practices and regulatory needs
Helpful toolbox talk features to reinforce key messages on site

Cons

Not a complete EHS platform, other tools required for training, audits, or incident management
Cannot track performance trends across broader safety activity
Limited integration options without custom development
No mobile app with offline access for remote teams
Silo risk if used alongside multiple unconnected systems

4. Work Wallet

Work Wallet is a UK-developed health and safety software platform designed to help businesses manage site safety, workforce communication, and compliance in real time. Unlike many niche or single-feature tools, Work Wallet is positioned as a modular EHS system allowing businesses to combine core safety functions like incident reporting, audits, permits, RAMS, and workforce management into one mobile-accessible platform.

For small to mid-sized companies in sectors like construction, logistics, facilities, and manufacturing, Work Wallet offers strong usability, mobile-first design, and quick onboarding. Its RAMS functionality is well-structured and integrated with other key modules like permits to work and worker profiles, making it easier to align documentation with site access and risk procedures.

While not yet as deep in certain areas (such as training matrix oversight or fatigue management), Work Wallet provides a flexible and practical option for companies looking to move away from paper or fragmented safety systems.

Core features

RAMS creation and digital distribution
Incident and near-miss reporting
Audits and inspections with custom templates
Site induction and worker onboarding tools
Live site dashboards for tracking activities and risks
Document management and expiry alerts
Permit to work management
Site access logs and check-in/out tools
Mobile app for iOS and Android with offline functionality

Advanced features

RAMS builder with task and risk-specific templates
Cross-linking RAMS to permits, inductions, and job roles
QR code check-ins for site safety briefings and document confirmation
Configurable workflows for multi-level approvals
Action management with follow-up task tracking
API access for system integration
Contractor and subcontractor management tools
Live activity feeds to monitor ongoing site safety performance

Constraints and functionality gaps

Training tracking and certification management is present but limited in depth compared to specialist systems
Fatigue management and UK Working Time Regulation monitoring are not currently built-in
Complex enterprise reporting or analytics may require customisation
Integrations with legacy systems may require additional configuration or support
RAMS formatting options may be more rigid compared to standalone document builders

Pricing

Work Wallet uses a modular pricing model, allowing businesses to pay only for the features they need. Pricing is typically based on the number of users and modules activated.

Entry-level pricing is suitable for smaller businesses, while larger companies can scale up as needed. There are no long-term contracts or setup fees in most cases, and demos are readily available.

Compared to using multiple separate tools, Work Wallet offers strong value when multiple modules are used together.

Pros & cons

Pros

Modular, all-in-one EHS platform covering a wide range of safety functions
Strong mobile capabilities for on-site usage
RAMS integrated with permits, inductions, and worker profiles
Quick to implement and easy to use for frontline teams
Scalable for growing businesses across multiple sites
Designed for UK compliance and site-based industries

Cons

Fatigue and working hour compliance not currently addressed
May lack depth in training matrix functionality compared to larger EHS platforms
Reporting dashboards could benefit from more advanced analytics options
Best used as part of a complete module set limited benefit if only using a single feature

5. EcoOnline

EcoOnline is positioned as an enterprise-level EHS platform with a broad range of modules aimed at helping large organisations manage health, safety, environmental, and chemical compliance. While it does offer functionality for risk assessments, it is not purpose-built for managing Risk Assessments and Method Statements (RAMS) in the way UK businesses often require particularly those in sectors like construction, logistics, and manufacturing.

Rather than focusing on ease of use, document workflows, or linking RAMS to training, incidents, or site activities, EcoOnline leans heavily on its chemical safety background and enterprise-level reporting. This makes the platform less suitable for SMEs who need a practical, joined-up system where RAMS are part of day-to-day safety management.

With a complex interface, limited mobile usability, and high setup costs, EcoOnline may be more than what smaller businesses need and not focused enough on RAMS to justify the overhead.

Core features

Risk assessment module: Allows users to create risk assessments using a structured format that includes hazard identification, likelihood/severity ratings, and control measures.
Document management: Store risk assessments in a secure, central location, with user permissions and access control.
Standard risk templates: Create reusable templates to speed up assessments across different roles or activities.
Linked action management: Tie risks to actions and tasks for follow-up and review (mainly aimed at audits and incidents rather than RAMS workflows).

Advanced features

Chemical management: Deep functionality for Safety Data Sheets (SDS), chemical inventories, and COSHH assessments strong in labs or chemical-heavy environments.
Environmental reporting: Track emissions, waste, and other sustainability metrics ideal for ESG reporting but not linked to RAMS.
Incident and audit management: Comprehensive modules for reporting and tracking incidents, inspections, and internal audits.
Training records: Track employee qualifications and training, although these aren’t directly tied to RAMS sign-off or task permissions.
Customisable dashboards: Configure analytics and visual reports at group or site level (mainly for large-scale enterprise users).

Constraints and functionality gaps

Not built for RAMS
Over-engineered for SMEs
No field-friendly RAMS workflow
Limited UK RAMS template library
Fragmented risk controls
High cost, high setup time

Pricing

EcoOnline does not publicly display pricing, but based on market comparisons and third-party reviews:

Starting point for SMEs: Often exceeds £4,000–£6,000 per year, with onboarding, training, and support charged separately.
Enterprise-level pricing: Can run into tens of thousands per year depending on the number of modules, users, and sites.
RAMS is not priced as a standalone feature you must pay for broader platform access, even if you only need risk assessments.

For businesses needing basic RAMS workflows, this pricing model is excessive especially when compared with UK-focused platforms offering RAMS as part of a core safety package.

Pros & cons

Pros

Cons

No dedicated RAMS tool or method statement builder
Not designed for on-site RAMS usage or mobile workflows
High cost and long implementation process
Overwhelming for SMEs needing simple compliance tools
Poor connectivity between risk assessments, training, and incidents
Manual effort needed to produce RAMS documents fit for clients or projects

Overview of the Best 5 RAMS Software (Free & Paid) for 2025

Comprehensive EHS Platforms (Best for Mid-to-Large Businesses)

These systems go beyond RAMS, offering full EHS suites for audits, incidents, training, and compliance.

Evalu-8 EHS: Scales to support multi-site operations, combining RAMS with audits, incidents, fatigue management, and compliance dashboards. Built around UK regulations, it gives both SMEs and larger organisations complete oversight.
EcoOnline: Strong in chemical safety and broader EHS, but its RAMS functionality can feel like part of a wider system rather than a dedicated, streamlined tool.

Integrated & Flexible Safety Solutions (Best for SMEs)

Balancing usability and functionality, these platforms provide streamlined RAMS features along with essential safety modules.

Evalu-8 EHS: Modular design lets SMEs begin with RAMS and expand into audits, training, or fatigue management as needed. UK-first compliance makes it one of the most efficient all-around options.
Work Wallet: A mobile-first safety tool with RAMS, site inductions, permits, and audits. Practical and scalable, but currently limited in training depth or fatigue management.

Specialist & Simpler RAMS Tools

Focused, lightweight platforms designed for businesses that only want quick, professional RAMS creation.

Evalu-8 EHS: Offers easy-to-build RAMS templates with hazard libraries, risk scoring, control measures, and digital sign-offs, but unlike standalone tools, connects findings directly into audits, training, and corrective actions.
RAMS App: Great for rapid RAMS document generation, but lacks wider safety integration.
HandsHQ: User-friendly with strong template libraries and branding options, but focused solely on documentation rather than integrated safety management.

How to Choose the Best Risk Assessment Software

Assess Your Needs: Do you just need simple online templates, or a platform that connects risk with incidents, audits, and compliance? Evalu-8 EHS uniquely covers both.
Consider Business Size: SMEs may prefer simple apps, while larger organisations need enterprise oversight and analytics. Evalu-8 bridges both ends with modular scalability.
Evaluate Features: Look for risk scoring, control tracking, risk matrices, and links to RAMS or incident management. Evalu-8 delivers all as standard.
Check Pricing & Scalability: Make sure the platform fits your budget today but can grow with your business. Evalu-8 ensures you only pay for what you need, with the ability to expand as compliance demands increase.

How I Chose the Best 5 RAMS Software (Free & Paid) in 2025

First, I narrowed down the must-haves

Ready-to-use RAMS templates with hazard and control libraries
Clear risk scoring (severity × likelihood) with matrices
Ability to capture and track control measures
Digital approvals and sign-offs for accountability
Exportable, professional RAMS documents for clients and regulators

Then, I considered the practical things that make these tools usable every

Easy-to-use interfaces for staff without safety backgrounds
Transparent, affordable pricing suitable for SMEs
Quick setup without long onboarding projects
Mobile-friendly design with offline capability for field teams
Audit trails and reminders to keep compliance tasks visible

Finally, I looked for advanced features that separate the good from the great

Integration with risk assessments, audits, and incident management
Task assignment and corrective action tracking from RAMS outcomes
Compliance dashboards for real-time oversight
Modular expansion into fatigue management, site inductions, or training
Scalability to work for both small businesses and multi-site organisations

Why Evalu-8 EHS came out on top

Evalu-8 EHS is the only platform that fits into all three categories. It provides the simplicity of specialist RAMS tools, the flexibility SMEs need to scale, and the depth of a comprehensive EHS platform. UK-first compliance, modular pricing, and integration with wider safety tools make it the best all-round choice in 2025.

Final Thoughts

RAMS software varies from lightweight template apps to full enterprise EHS suites. The right option depends on your size, industry, and compliance needs, but most SMEs need something affordable, practical, and scalable. Evalu-8 EHS delivers all three, making it the standout option whether you’re starting small or building towards full safety management.

Frequently asked questions about RAMS software

What is RAMS software, and why do businesses need it?

RAMS (Risk Assessment and Method Statement) software helps businesses create, manage, and store risk assessments and safe work procedures. It ensures legal compliance, reduces paperwork, and improves workplace safety.

What is the best all-in-one RAMS software for UK businesses?

Evalu-8 EHS is the best all-in-one RAMS solution for UK businesses. It offers automated risk assessments, COSHH compliance, fatigue management, and digital approvals in a single platform.

Can I use free RAMS software, or do I need a paid version?

Free RAMS software like EcoOnline provides basic templates but lacks automation, compliance tracking, and integrations. Paid options, like Evalu-8 EHS, offer eSignatures, real-time compliance alerts, and mobile access for complete safety management.

How do I choose the right RAMS software for my industry?

Consider your needs:

Do you require COSHH compliance?
Do you need mobile-friendly access for field teams?
Do you want automated compliance tracking?
Does it support digital approvals?

Evalu-8 EHS covers all these areas, making it ideal for construction, manufacturing, and logistics.

Does RAMS software help with UK health and safety compliance?

Yes. RAMS software ensures compliance with UK HSE regulations by providing structured risk assessments, method statements, and audit trails. Platforms like Evalu-8 EHS also offer automated safety alerts, reducing the risk of non-compliance.