Hospitality and leisure venues face unique health and safety challenges. From kitchen hygiene and chemical handling to guest security and late-night shifts, teams must juggle diverse risks while delivering a seamless experience. Traditional paper forms and shared folders often lead to missed audits, inconsistent training records and unlogged incidents. Modern EHS software can digitise these processes, automate follow-ups and give managers real-time visibility.
In this guide we compare nine leading EHS platforms for hotels, restaurants, events and venues. We look at their strengths, limitations, pricing and suitability for food safety, fire risk, COSHH, RAMS, incident reporting, training compliance and more. Use this to choose a system that fits your operation, budget and compliance goals.
This comparison represents the author’s views, based on publicly available information, customer feedback, and personal evaluation at the time of publishing. Competitor features and pricing may change over time. We encourage you to contact any vendor listed and conduct additional research to determine the best fit for your organisation.
Helpful summary
Overview: This article, brought to you by Evalu-8 EHS, reviews the top nine EHS software solutions for UK hospitality and leisure in 2025. We cover core features, advanced modules, constraints, pricing models and pros and cons so you can make an informed choice.
Why Trust Us: At Evalu-8 EHS we specialise in modular, UK-focused safety software for high-risk industries. We understand COSHH requirements, kitchen audits, fire safety, lone-worker protection and fatigue management in real-world hospitality contexts. We have tested and compared these platforms against the demands you face every day.
Why It Matters: Poor safety processes lead to guest complaints, regulatory fines and reputational damage. The right EHS software reduces paperwork, improves audit compliance, prevents incidents and ensures staff training is up to date. It empowers your teams and protects your brand.
Action Points:
Identify your top priorities (e.g. kitchen hygiene, fire safety, COSHH).
Compare feature sets against those needs.
Trial free or low-cost plans where available.
Ensure the system supports mobile and offline use in busy venues.
Choose a platform that scales from small restaurants to large hotel chains.
Evalu-8 EHS: Best all-round platform for hospitality & leisure
Why Evalu-8 EHS stands out
Evalu-8 EHS is a modular, mobile-first system that balances rich functionality with ease of use. It covers RAMS for kitchen and event setups, COSHH for cleaning and bar chemicals, mobile audits, incident reporting, training management and fatigue monitoring. Its intuitive interface and transparent pricing make it suitable for anything from independent restaurants to multi-site hotel groups.
Core Features
RAMS builder for kitchen work, event setups and fire evacuations with mobile sign-off and version control
COSHH register and SDS library for cleaning agents, bar chemicals and grease-trap treatments
Mobile audits for kitchen hygiene, fire-door checks and guest-area walkthroughs with photo attachment
Incident reporting for slips, burns, food-contamination events and guest injuries, complete with follow-up tasks
Training matrix to assign food-safety, manual-handling and COSHH courses, track expiry and send renewal alerts
Document management and e-signatures for SOPs, risk assessments and compliance certificates
Advanced features
Automated task reminders and escalations for overdue audits, hygiene rota checks and training renewals
Role-based dashboards showing compliance gaps by venue, department or shift pattern
Multi-site management to compare performance across hotels, restaurants and event spaces
Lone-worker check-ins for late-night bar staff or isolated event setup crews with escalation rules
Fatigue-risk alerts based on shift length, break patterns and cumulative hours worked
Pricing
Core EHS modules start at £2.50 per user per month. Add-ons for fatigue management, lone-worker safety and advanced analytics are available. Pricing is transparent, pay-as-you-grow and includes UK-based support.
Explore Evalu-8 EHS
Pros & cons
Pros:
Highly modular and cost-effective
Comprehensive feature set tailored to hospitality and leisure
Strong mobile and offline capability
Automated alerts reduce administrative burden
Cons:
No native learning content library
Setup of specialised templates needs initial effort
Some advanced dashboards require onboarding assistance
Risk Pal
Risk Pal is a simple, form-based app ideal for small venues or pop-up events. It lets you draft quick risk assessments and export PDF reports. It lacks incident workflows, COSHH logs, training matrices and task automation, so you will need additional tools to cover full kitchen, bar and venue compliance.
Core features
Mobile risk-assessment builder with hospitality-specific questions for kitchens, bars and event setups
Pre-loaded templates for fire safety checks, manual-handling and guest-area walkthroughs
PDF export of assessment reports for manager sign-off and record keeping
QR-code deployment to launch venue-specific assessments quickly
Advanced features
Basic analytics showing risk levels across venues
Export data to CSV for management reporting
Light customisation of templates and branding
Constraints and functionality gaps
No incident reporting or investigation module
No COSHH register or chemical-safety workflows
No training assignment or renewal tracking
No task reminders or follow-up automation
Offline use limited to assessment completion only
Pricing
Free basic plan with limited assessments. Paid plan from £5 per user per month unlocks unlimited templates and data exports.
Pros & cons
Pros:
Extremely quick to deploy and learn
Includes hospitality-oriented templates
Low-cost entry for small teams
Cons:
Lacks incident, COSHH and training modules
No automation or task scheduling
Not suitable for multi-site operations
HandsHQ
HandsHQ targets live events and venue inspections with mobile checklists and incident logging. It is useful for venue managers to verify crowd-control measures, fire exits and rigging. It does not cover kitchen COSHH, food-safety RAMS, training matrices or fatigue monitoring, so you will need extra solutions for full hospitality compliance.
Core features
Venue inspection templates for crowd safety, fire-exit checks and stage rigging
Incident reporting with timestamp, location and photo evidence
Assignable tasks for follow-up actions and manager approval
Mobile forms optimized for busy event environments
Advanced features
Staff check-in module for safety briefings and team accountability
Basic dashboard showing open tasks and incident counts by event
Calendar integration for scheduled venue checks
Constraints and functionality gaps
No COSHH or cleaning-chemical workflows
No RAMS builder for catering or kitchen work
No training-matrix or e-learning integration
Limited trend analysis or multi-event reporting
Offline mode can be unreliable in high-traffic venues
Pricing
Plans start at £10 per user per month. Enterprise packages available for large venues.
Pros & cons
Pros:
Designed for live events and venues
Mobile incident capture with photo support
Task assignment keeps issues visible
Cons:
No chemical-safety or COSHH features
No kitchen or catering RAMS workflows
Basic reporting and offline reliability issues
EcoOnline
EcoOnline excels in chemical-safety management for venues with extensive cleaning or spa facilities. Its COSHH module covers SDS storage, risk assessments and incident follow-up. It lacks mobile-first kitchen audits, event RAMS, training tracking and fatigue monitoring, making it less suitable for front-of-house teams.
Core features
SDS library and COSHH assessments for cleaning agents, grease-trap chemicals and bar supplies
Incident reporting for spills, leaks or exposure with investigation workflows
Audit scheduling for kitchen hygiene, ventilation, and equipment servicing
Digital permit-to-work for chemical handling tasks
Advanced features
Emergency-response planning and drill logging for fire and spill scenarios
Contractor compliance portal for outsourced cleaners and bar staff
Asset tracking on spill kits, ventilation filters and chemical stores
Real-time dashboards showing chemical-use trends and overdue assessments
Constraints and functionality gaps
No RAMS builder for kitchen or event work
No mobile-first audit app for on-the-fly checks
No training-matrix module, requiring external LMS integration
Complex configuration with lengthy onboarding
Pricing by quote only, delaying evaluation
Pricing
Modular, quote-based pricing with no public rates. Typically higher cost for small venues.
Pros & cons
Pros:
Deep, compliant COSHH functionality
Strong incident and permit management
Detailed chemical and asset dashboards
Cons:
Not mobile-oriented for kitchen audits
No RAMS or training-tracking workflows
Complex setup and opaque pricing
Sphera
SpheraCloud is an enterprise EHS and sustainability platform suited to large hotel chains and venue groups. It offers comprehensive risk, audit, incident and ESG modules. Its scale and cost put it beyond reach for most independent restaurants, small hotels and mid-sized venues. You’ll pay for modules you never use and navigate a steep learning curve.
Core features
Full incident and case management with root-cause analysis and medical follow-up
Environmental metrics for waste, water and energy reporting
Advanced risk framework for fire, noise, manual handling and crowd safety
Audit scheduling with versioned historical records
Advanced features
ESG dashboards for board-level sustainability reporting
Configurable workflow engine and approval chains
Mobile forms for incident and audit capture
Data visualisation for key performance indicators
Constraints and functionality gaps
High cost and complexity unsuitable for small operations
No hospitality-specific COSHH or RAMS templates out of the box
Lengthy implementation requiring consulting fees
Overbuilt for venues needing simple safety processes
Mobile app and training require IT support
Pricing
Custom enterprise pricing with multi-year commitments and significant setup fees.
Pros & cons
Pros:
Extremely comprehensive compliance and ESG modules
Powerful reporting and visualisation tools
Scales to hundreds of sites
Cons:
Far too costly for small-mid sized venues
Over complex for straightforward venue safety
Slow rollout and high support requirements
Evotix
Evotix is built to foster proactive safety culture through behavior-based observations, microlearning and engagement features. It suits leisure venues wanting greater staff participation. It lacks end-to-end hospitality workflows: no RAMS builder, limited COSHH, no kitchen-audit templates and no fatigue monitoring, so it cannot replace a full EHS system.
Core Features
Mobile incident reporting and near-miss capture
Behavior-based safety observations with recognition badges
Microlearning modules for quick site-specific safety refreshers
Checklist templates for venue-walkthrough audits
Advanced Features
ESG and sustainability tracking
Occupational health surveillance module
Custom dashboards for engagement and participation rates
Integrations with collaboration platforms
Constraints and Functionality Gaps
No RAMS or event-setup workflows
Limited chemical-safety controls for cleaning or bar operations
No fatigue or lone-worker monitoring
Mobile audits lack kitchen-hygiene templates
Pricing is bespoke and not transparent
Pricing
Tailored quotes based on modules and users. No public rates.
Pros & Cons
Pros:
Strong engagement and culture tools
Behavior-based safety and microlearning
ESG reporting integrated
Cons:
No hospitality RAMS or COSHH workflows
Not designed for kitchen and event audits
Opaque pricing
SafeSmart
SafeSmart offers a basic mobile audit and task-management solution for restaurants and small venues. You can perform daily kitchen, fire-door and guest-area checks, assign tasks, and capture photos. It does not include COSHH registers, RAMS workflows, training matrices, or fatigue modules so it only covers routine daily tasks.
Core Features
Custom mobile checklists for kitchen hygiene, fire-door, and venue walkthroughs
Task assignment with reminders and completion tracking
Photo evidence for non-conformances
Recurring task scheduling for daily or weekly audits
Basic incident logging for minor guest accidents
Email/SMS alerts for overdue tasks
Advanced Feature
Summary reports emailed automatically
Multi-location support on flat-fee model
Basic integration with email and SMS
Role-based access by location
Constraints & Functionality Gaps
No COSHH register or SDS tracking
No RAMS
Basic training or certification management
No fatigue or lone-worker modules
Limited analytics
Pricing
£5 per location per month for unlimited users; no per-user fees.
Pros & Cons
Pros:
Fast rollout and low barrier to entry
Affordable flat-fee for small teams
Good for routine daily checks
Cons:
No chemical or RAMS management
No training or fatigue features
Basic reporting only
Safety Qube
Safety Qube centralises policies, audits, and incident logs with robust analytics for multi-venue groups. It excels at document control and KPI tracking but offers a clunky mobile experience, no RAMS builder, no COSHH workflows, limited frontline audit usability, and a steep learning curve.
Core Features
Central document library for SOPs, COSHH forms, and RAMS PDFs
Incident/near-miss logging with task assignments
Audit module for kitchen, fire, and venue inspections
Analytical dashboards for compliance metrics and KPIs
Contractor management for outsourced services
Integration with HR/payroll systems
Advanced Features
Custom report builder and trend analysis
Role-based permissions and data segregation
Automated compliance reminders
Bulk data import/export capabilities
Constraints & Functionality Gaps
Poor mobile UX for on-site audits
No RAMS or method-statement creation
Limited COSHH handling—file uploads only
No fatigue or lone-worker monitoring
Complex setup and training required
Pricing
Tiered plans from £100 per month for small businesses; bespoke enterprise packages.
Pros & Cons
Pros:
Strong document control and advanced analytics
Good for policy centralization
Integrates with HR systems
Cons:
Not mobile-friendly for frontline teams
No RAMS or full COSHH workflows
Complex setup
RAMs App
RAMs App is the go-to for rapid risk assessments and method statements. Its massive template library covers kitchens, bars, events and guest-area tasks. It is strictly document-centric: no mobile app, no incident or audit modules, no COSHH controls and no training matrix. It cannot meet full hospitality EHS needs on its own.
Core Features
- Extensive RAMS library for kitchen, bar and event scenarios
Method-statement builder via browser with version history
COSHH templates for cleaning and bar chemicals
Digital signatures for compliance sign-off
Template duplication for fast new documents
Document archiving and retrieval
Advanced Features
Cloud-based access from any device
Historical version tracking
Basic PDF export of signed RAMS
Email notifications upon document completion
Constraints & Functionality Gaps
No mobile or offline app
No inspections, audits or incident logging
No asset or equipment-maintenance module
No training or certification tracking
No task automation or reminders
Pricing
£399 per year for single user; multi-user quotes based on team size.
Pros & Cons
Pros:
Vast hospitality template library
Rapid document creation and sign-off
Affordable for small teams needing only RAMS
Cons:
Not a full EHS solution documents only
No mobile or real-time tracking
Cannot manage incidents, tasks or training
Final thoughts
Selecting the right EHS software can transform how hospitality and leisure businesses manage safety, compliance, and guest well-being. Each solution reviewed brings distinct strengths whether rapid risk assessments, event-focused workflows, or deep chemical-safety features but only a few offer the full spectrum of tools needed in this industry.
Evalu-8 EHS delivers comprehensive coverage across RAMS, COSHH, mobile audits, incident reporting, training management, fatigue tracking, and lone-worker protection in one unified platform. With transparent pricing, UK-based support, and a mobile-first design, it scales effortlessly from independent restaurants and boutique hotels to large venue chains, helping you reduce paperwork, close compliance gaps, and elevate safety standards across your operation.
FAQs
Look for COSHH registers with SDS management, RAMS builders tailored to kitchen and event setups, mobile-friendly audit tools for hygiene and fire safety, incident and near-miss logging, training matrices with expiry alerts, and fatigue and lone-worker monitoring.
Yes. Many platforms, including Evalu-8 EHS, offer offline modes for audits, incident reporting and permit sign-offs. Data synchronises automatically when connectivity is restored, ensuring no loss of records in basements or remote event sites.
A robust COSHH module maintains a digital SDS library, tracks expiry dates, generates risk assessments and issues digital permits for chemical handling. It also logs spill and exposure incidents and assigns follow-up tasks to ensure corrective actions.
Absolutely. Leading EHS systems can auto-assign follow-up actions from audits or incidents, schedule recurring tasks such as hygiene checks, send training renewal alerts, and escalate overdue items to managers without manual intervention.
Pricing varies by vendor. Modular models like Evalu-8 EHS charge a clear per-user, per-month rate with optional add-ons. Quote-based models require sales consultations to tailor features, which can delay budgeting for smaller teams.
