Choosing the right software for safety audits and inspections is critical for UK organisations aiming to maintain rigorous health and safety standards. With regulatory bodies such as the HSE placing increasing emphasis on documented evidence of compliance, a robust digital solution can make all the difference between reactive fixes and proactive risk management. Inspections carried out on paper are prone to error, delays, and lack of visibility especially when issues arise across multiple sites or in hard-to-reach areas.
But with so many platforms available, which one best supports your audit process, drives corrective actions, and streamlines reporting? In this guide, we compare the top 5 software tools for safety audits and inspections in 2025, evaluating their core functionality, advanced capabilities, and industry fit. Whether you need an all-in-one EHS suite or a specialised mobile-first inspection app, this list will help you choose a solution that keeps your teams safe and compliant.
Helpful summary
Overview: This article, brought to you by Evalu-8 EHS, compares the leading safety audits and inspections software platforms available to UK businesses in 2025. We evaluate core functionality, advanced capabilities, pricing approaches, and suitability across various sectors from manufacturing and logistics to healthcare and construction.
Why Trust Us: At Evalu-8 EHS, we specialise in supporting UK organisations with modular, user-friendly health and safety software that meets real-world compliance needs. Our team understands the challenges of conducting thorough safety audits and inspections under changing HSE regulations and ISO standards.
Why It Matters: Effective safety audits and inspections are crucial for identifying hazards before they cause incidents. The right software can digitise checklists, ensure photo evidence is captured, and automate follow-up actions helping businesses move from reactive to proactive safety management.
Action Points: Use this guide to determine which platform aligns with your organisation’s size, budget, and audit complexity. Whether you need simple mobile checklists or a robust enterprise solution with advanced analytics, this article will help you make an informed decision.
Evalu-8 EHS: Best All-in-One Audit Solution
Evalu-8 EHS is a modular, all-in-one health and safety platform developed specifically for UK businesses. It is designed to replace spreadsheets, manual checklists, and disconnected tools with one centralised system. Its strength lies in safety audits and inspections, allowing businesses to build fully customisable audit forms, schedule inspections in advance, and log hazards in real time. Evalu-8 also supports photo and video evidence capture, task management, and live dashboards, giving managers full visibility across sites.
For SMEs and mid-sized organisations, Evalu-8 EHS is particularly valuable because it integrates audits with wider safety functions such as risk assessments, RAMS, incident reporting, and fatigue management. This ensures compliance isn’t siloed, all safety data lives in one platform.
Core features
Customisable Inspection Checklists: Build tailored audit forms to match your procedures (ISO, OSHA, HSE, or internal). Add mandatory fields, dropdowns, or free-text responses, and embed guidance notes for consistent data capture.
Scheduled Audit Management: Set recurring audits (daily, weekly, monthly, annual) for sites, assets, or processes. Automated reminders ensure nothing slips through the cracks.
Real-Time Deficiency Logging: Capture hazards or non-conformances during inspections, assign severity ratings, and create corrective actions on the spot.
Photo & Video Evidence: Upload media directly from mobile devices to document issues such as unsafe practices, damaged equipment, or PPE breaches.
Offline Mobile Access: Conduct inspections on tablets or mobiles without internet; data syncs automatically once reconnected.
Live Dashboards: View audit progress, completion rates, and outstanding corrective actions across multiple locations.
Advanced features
Dynamic Risk Scoring & Prioritisation: Automatically calculates risk scores based on severity, likelihood, and affected population. Helps managers prioritise high-risk issues.
Automated Task Assignment: Link corrective actions to responsible staff, set deadlines, and track resolution in real time.
Compliance Tracking: Map inspections to ISO standards, HSE regulations, or internal frameworks. Export audit trails instantly for external audits.
Cross-Module Integration: Audits link seamlessly with incident reporting, risk assessments, RAMS, and fatigue monitoring for a full compliance ecosystem.
Audit Trails & Evidence Logs: Time-stamped records of every inspection, photo, and corrective action for accountability.
Multi-Site Scalability: Manage inspections across hundreds of sites with central oversight and local accountability.
Explore Evalu-8's Safety Audits and Inspections
What Customers Say About Evalu-8 EHS
"Fantastic! I was apprehensive of change, but when I looked at the content and what it could do, I was so impressed and excited to get the system up and running. The cost for the service is extremely competitive too, comparing it with our previous supplier and others across the UK."
"Very happy with our experience with Evalu-8 EHS, easy to upload documents, training details, etc for the RAMS."
Pricing
Evalu-8 EHS follows a modular, pay-as-you-grow model. Core platform access starts at £2.50 per user per month. The Safety Audits & Inspections module can then be added for £95.00 per month for a flat fee.
Additional modules (e.g. RAMS, COSHH, and more) are available as needed. Pricing scales based on the number of users.
Pros & cons
Pros:
- Built for UK compliance: Developed with HSE regulations, ISO standards, and GDPR in mind, ensuring businesses stay legally compliant without bolt-ons.
- Customisable and flexible: Audit checklists can be tailored to any industry standard or internal process, making the system adaptable for construction, manufacturing, healthcare, or office-based businesses.
- Action-focused: Real-time deficiency logging, corrective action assignment, and automated reminders ensure that audits don’t just collect data, they drive measurable improvements.
- Evidence-rich inspections: Photo and video uploads, time-stamped logs, and audit trails provide robust evidence for regulators and insurers.
- Seamless integration with wider EHS tools: Unlike many audit-only systems, Evalu-8 EHS connects audits with incident reporting, RAMS, risk assessments, and fatigue management for full visibility.
- Scalable for SMEs and beyond: Works just as well for a 20-person site as it does for multi-site operations with thousands of employees.
- Affordable modular pricing: Pay only for the modules you need, while retaining the option to scale as your compliance requirements grow.
- User-friendly mobile app: Designed for field teams and auditors, inspections can be completed quickly, even offline, reducing admin time.
Cons:
- Less brand recognition globally compared to large vendors like EcoOnline or Cority
- Interface focuses on functionality and compliance detail rather than sleek design
- Best optimised for SMEs and mid-sized organisations, though scalable, it may not be the first choice for very large enterprises with heavily customised workflows
SafetyCulture
SafetyCulture, known for its iAuditor app, is one of the most widely recognised names in audit and inspection software. It is used globally across industries to digitise checklists, capture inspection data, and generate reports. Its strength lies in providing a simple mobile-first solution for teams that want to replace paper audits with digital forms.
That said, while SafetyCulture is a powerful checklist tool, it is not a full EHS platform. Businesses often find that it lacks the deeper compliance, reporting, and integration features needed to manage safety holistically. Many UK SMEs end up using SafetyCulture alongside other systems to cover gaps.
Core features
Digital checklists: Create and complete inspections using pre-built templates or custom forms.
Mobile-first design: Optimised for smartphones and tablets, making it easy to conduct inspections on the move.
Photo & video capture: Upload evidence to inspection records for clarity and accountability.
Real-time reporting: Generate reports instantly after inspections to share with managers or clients.
Template library: Access a large collection of pre-made audit forms across industries.
Collaboration tools: Assign actions to team members and track progress.
Advanced features
Conditional logic in forms: Build smart checklists that adapt based on responses.
Automated workflows: Assign tasks, notify managers, and escalate issues based on findings.
Analytics dashboards: Track inspection performance and common issues across sites.
Integrations: Connect with third-party tools like Microsoft Teams, Power BI, and Slack.
IoT compatibility: Supports connections with sensors and monitoring devices in certain industries.
Offline access: Complete audits without internet and sync later.
Constraints and functionality gaps
Not a complete EHS platform: SafetyCulture is strong for checklists but does not cover risk assessments, RAMS, incident reporting, or fatigue management.
Compliance limitations: Doesn’t provide built-in UK-specific compliance tracking (e.g. HSE standards, right-to-work, or GDPR audit trails).
Data silo issues: Works best as a standalone app, but often requires exporting data or using integrations to make it useful across wider safety systems.
Reporting lacks depth: Dashboards provide insights but are not as customisable as full EHS platforms.
Action tracking is basic: Corrective actions can be logged but lack the detailed workflows SMEs often need to manage follow-ups effectively.
Scalability challenges: Works well for frontline teams, but larger organisations often need additional platforms to achieve full compliance oversight.
Hidden costs: Many features (like advanced analytics and integrations) are only available on higher-tier plans.
Pricing
Free plan: Up to 10 users, 5 active templates, unlimited audits, 3 years of data storage.
Premium plan: £19 per user per month (unlimited templates, advanced analytics, integrations).
Enterprise plan: Custom pricing for large organisations requiring dedicated support and white-labelling.
Pros & Cons
Pros:
- Highly intuitive mobile app optimised for on-the-spot inspections.
- Offline functionality ensures audits aren’t delayed in remote areas.
- Extensive template library accelerates deployment.
Cons:
- Limited scope: More of a checklist app than a full EHS solution, lacks incident reporting, RAMS, or fatigue tools
- Not UK-focused: No built-in alignment with HSE standards or UK-specific compliance requirements
- Data fragmentation: Often needs to be paired with other platforms to provide complete compliance oversight
- Basic action management: Task tracking is functional but not robust for complex corrective workflows
- High ongoing cost: Premium features and analytics are locked behind higher-tier subscriptions, making it expensive at scale
- Scalability issues: Larger SMEs may quickly outgrow the tool and need to migrate to a more comprehensive system
GoAudits
GoAudits is a mobile-first audit and inspection app designed to help businesses digitise checklists, conduct inspections on the move, and generate instant reports. It is particularly popular in industries like retail, hospitality, and facilities management, where frontline managers need quick and repeatable audit processes.
While GoAudits offers speed and convenience, it is limited in scope. It’s best suited as a standalone inspection tool rather than a comprehensive EHS platform. UK SMEs that need integrated compliance, incident reporting, or risk management may find themselves needing additional systems to plug the gaps.
Core features
Customisable checklists: Build and tailor inspection forms to match industry standards or company procedures.
Mobile inspections: Conduct audits via smartphone or tablet, with offline access for remote locations.
Photo & annotation tools: Add photos, highlight issues, and attach notes directly to inspection items.
Instant reports: Generate PDF or Excel reports immediately after audits for management or client use.
Action assignment: Flag non-compliance issues and assign corrective actions to staff.
Template library: Access pre-built audit templates across industries.
Advanced features
- Real-time dashboards: View inspection results, compliance rates, and outstanding actions.
Recurring audit scheduling: Plan inspections in advance with reminders and automatic tracking.
Multi-site reporting: Compare performance across locations for consistency.
Custom branding: White-label reports with company logos and branding.
Data exports: Export inspection data into Excel, PDF, or BI tools for analysis.
Role-based permissions: Assign access by role to ensure data security and relevance.
Constraints and functionality gaps
Not a full EHS solution: Focuses almost entirely on checklists and inspections, lacks incident management, risk assessments, RAMS, or fatigue monitoring.
Compliance limitations: No built-in alignment with UK HSE regulations; businesses must adapt templates manually.
Basic corrective actions: Action management is simple and doesn’t offer detailed workflows, reminders, or escalations.
Reporting lacks flexibility: Reports are generated quickly but offer limited customisation compared to more advanced dashboards.
Integration gaps: Few out-of-the-box integrations, meaning businesses often rely on manual exports.
Scalability issues: Works well for small teams or single sites, but larger SMEs may find it struggles to provide centralised compliance oversight.
Cost vs. depth: Priced reasonably for small businesses, but it may feel expensive given the limited functionality compared to full EHS platforms.
Pricing
GoAudits pricing starts at around £10–£12 per user/month, with discounts for larger teams. While affordable for very small businesses, costs can add up quickly as headcount grows, particularly given the system’s limited scope.
Pros & cons
Pros:
- Easy to use and quick to deploy for frontline teams
- Strong mobile functionality with offline support
- Instant report generation for quick visibility
- Useful for industries like retail, hospitality, and cleaning
- Template library speeds up setup
Cons:
- Very limited scope: Focuses only on audits and inspections, with no incident, risk, or compliance modules
- Not UK-specific: Doesn’t include features tailored to HSE or UK compliance standards
- Weak action management: Lacks advanced workflows for corrective and preventative actions
- Integration gaps: Doesn’t connect smoothly with wider business or safety systems
- Scalability problems: More suited to small businesses or single sites than growing SMEs with complex needs
- Cost-value balance: Subscription pricing can feel steep when compared to platforms that offer wider EHS functionality for similar costs
Audit Runner
Audit Runner is a robust low-code GRC (Governance, Risk, and Compliance) platform widely used in regulated industries for internal auditing, risk management, compliance, and quality control. It excels in offering highly configurable audit workflows, risk mapping, document control, and corrective action tracking across sectors like finance, healthcare, and manufacturing.
However, while AuditRunner offers depth, it’s built for larger organisations with GRC teams, not small or mid-sized UK SMEs. Its complexity, heavy implementation, and enterprise-grade pricing make it less suitable for businesses seeking lightweight, inspection-focused EHS tools.
Core features
Rapid checklist builder: Create audits from pre-made templates or custom questions with minimal setup.
Photo and signature capture: Add images and digital signatures directly within the checklist.
In-app corrective actions: Assign tasks with deadlines and track completion statuses.
Data export: Generate CSV or PDF reports for compliance records.
User permissions: Define who can create, view, and complete audits.
Advanced features
Regulation and compliance frameworks: Supports GDPR, ISO standards, SOX, and other industry/regional requirements through configurable modules.
Process cataloguing & BPM capabilities: Document company processes, RACI assignments, flowcharts, and regulations within one platform.
Query Analyzer & continuous monitoring: Perform large-scale data sampling or query-based audits for compliance insight.
Enterprise integrations: Connect with SAP, Oracle, Microsoft 365, SharePoint, and other internal corporate systems.
Deployment flexibility: Offered as cloud or on-premise deployments, with flexible group licensing per module.
Constraints and functionality gaps
Too complex for SMEs: Designed for enterprises with full GRC teams; overkill for small businesses needing straightforward inspections.
Heavy implementation: Requires onboarding, training, and technical support, unlike lightweight inspection apps.
Not EHS-focused: Strong for corporate compliance, but lacks frontline safety features like mobile-first audits, fatigue tracking, or GPS/IP-enabled time & attendance.
High cost: Pricing is positioned at the enterprise level, making ROI hard to justify for SMEs.
User experience: Interface is designed for compliance specialists and can feel clunky compared to modern inspection-first platforms.
Scalability mismatch: Offers far more modules than most SMEs would use, leading to wasted spend on unused functionality.
Pricing
AuditRunner is offered in tiered packages:
Starter (up to 20 users): from around $890/month includes core audit and document modules.
Pro (up to 200 users): from around $2,680/month, adds risk management and advanced workflows.
Enterprise: Full GRC suite with quality, risk, continuity, and compliance tools, custom pricing.
Pros & cons
Pros:
- Comprehensive GRC platform covering audits, risk, and compliance
- Highly configurable low-code workflows
- Centralised control across risk, quality, and compliance data
- Scalable for mid-to-large organisations
Cons:
- Over-engineered for SME too heavy for small businesses
- Slow and costly implementation compared to SaaS audit tools
- Not safety-first, lacks frontline EHS and inspection-focused features
- High subscription cost makes it unsuitable for smaller organisations
- Difficult to adopt for teams without specialist compliance staff
Evotix
Evotix, previously known as Assure, is a UK-based EHS software provider focused on digitalising safety processes across medium and large organisations. Its audit and inspection tools are part of a broader suite that includes incident reporting, risk assessments, training management, and compliance dashboards. Evotix is strong in regulated industries like manufacturing, construction, and utilities, where enterprise-level safety oversight is required.
However, while comprehensive, Evotix can be too complex and costly for SMEs. Its implementation process is heavier than lightweight competitors, and its pricing positions it closer to enterprise-grade systems rather than SME-friendly platforms like Evalu-8 EHS.
Core features
Customisable inspections: Build and configure checklists to match internal standards, regulations, or certifications.
Audit scheduling: Set recurring audits with reminders and escalation workflows.
Incident and hazard logging: Link audit findings directly to incident management modules.
Document management: Upload policies, procedures, and evidence against audit requirements.
Reporting dashboards: Track audit completion rates, issues raised, and trends across sites.
Mobile access: Conduct inspections in the field with offline capability.
Advanced features
Automated workflows: Escalate non-conformances, assign corrective actions, and track completion with notifications.
Learning management integration: Tie audit findings to training modules for continuous improvement.
Risk integration: Connect audits to risk assessments and controls for a joined-up compliance framework.
Analytics tools: Advanced data analysis across sites, departments, and risk categories.
Multi-site management: Designed for organisations with operations across multiple regions.
Regulatory alignment: Supports ISO, OSHA, and HSE standards with configurable modules.
Constraints and functionality gaps
Complexity for SMEs: Built for enterprise-level organisations, which can make it overwhelming for small businesses.
Cost barriers: Positioned at a higher price point than SME-focused alternatives; licensing and implementation costs can be significant.
Implementation time: Requires detailed setup, training, and configuration before teams can use it effectively.
Not modular for affordability: Tends to be sold as part of a wider suite, making it less cost-efficient for businesses that only need audits and inspections.
User adoption challenges: The interface, while powerful, can be seen as less intuitive compared to lightweight mobile-first apps.
Limited agility: Adapting workflows or processes often requires admin expertise or vendor support.
Pricing
Evotix operates on a quote-based pricing model, reflecting its enterprise focus. Costs typically include setup and onboarding fees plus annual licensing, placing it above SME-focused tools.
Pros & cons
Pros:
- Comprehensive EHS suite beyond audits and inspections
- Strong compliance tools aligned with HSE, ISO, and industry standards
- Robust workflow automation for corrective actions
- Advanced analytics and dashboards for multi-site oversight
- UK-based vendor with experience in regulated industries
Cons:
- Overpowered for SMEs: Designed for larger organisations with complex needs
- Expensive compared to SME-first solutions like Evalu-8 EHS
- Implementation-heavy: Requires training and admin time to get the most out of the system
- Less flexible for SMEs: Often sold as part of a larger suite rather than modular, affordable packages
- Interface complexity: Can slow adoption for frontline teams
Overview of the Top 5 Safety Audits and Inspections Software for 2025
Comprehensive HR & Payroll Platforms (Mid-to-Large Businesses)
These systems provide broad governance, risk, and compliance functionality, suited to large or regulated organisations. They cover audits, inspections, incident reporting, and wider safety management at scale.
Evalu-8 EHS: Scales beyond SMEs to support multi-site enterprises. Its integrated approach links audits with incidents, risk assessments, RAMS, and fatigue monitoring, making it suitable for both growing SMEs and larger organisations that want UK-specific compliance.
Evotix: A comprehensive EHS suite with strong compliance and training management, but implementation and cost make it more suitable for large organisations.
AuditRunner: An enterprise GRC platform with deep risk and compliance tools, but often too complex and costly for smaller businesses.
Integrated & Flexible Safety Solutions (Best for Small-to-Midsize Businesses)
This category combines audits and inspections with wider safety features in a way that’s affordable, easy to use, and scalable, ideal for SMEs.
Evalu-8 EHS: Built for SMEs with modular pricing. Businesses can start with audits and inspections, then add compliance tools, risk management, and fatigue monitoring as they grow.
EcoOnline: Strong for chemical safety and audits, with broader EHS tools. However, pricing and complexity can feel heavier than SME-focused platforms.
Integrated & Flexible Solutions (Small-to-Midsize Businesses)
This category combines audits and inspections with wider safety features in a way that’s affordable, easy to use, and scalable, ideal for SMEs.
Evalu-8 EHS: Built for SMEs with modular pricing. Businesses can start with audits and inspections, then add compliance tools, risk management, and fatigue monitoring as they grow.
EcoOnline: Strong for chemical safety and audits, with broader EHS tools. However, pricing and complexity can feel heavier than SME-focused platforms.
Specialist & Simpler Audit Apps
Checklist-first apps that digitise paper inspections, great for speed and usability, but limited in compliance depth.
Evalu-8 EHS: Offers the simplicity of mobile inspections with offline capability, but unlike pure checklist apps, also connects findings to incidents, compliance, and corrective actions for SMEs that want more than just digital forms.
SafetyCulture (iAuditor): Global leader in digital checklists. Excellent for quick inspections, but lacks UK compliance and deeper EHS integration.
GoAudits: User-friendly with instant reporting, but limited integrations and weak compliance tools compared to broader EHS platforms.
How to Choose the Best Safety Audit & Inspection Software
Assess Your Needs: Decide if you need a simple checklist app, an integrated SME platform, or an enterprise-grade EHS suite. Evalu-8 EHS uniquely works across all three.
Consider Business Size: SMEs may want flexibility and affordability, while larger organisations need scalability and advanced workflows. Evalu-8 bridges both with modular pricing and enterprise-level scalability.
Evaluate Features: Go beyond digital checklists. Tools like Evalu-8 EHS link inspections to risk, compliance, RAMS, and fatigue management, delivering more value.
Check Pricing & Scalability: Choose a platform that grows with your needs. Evalu-8 lets you start small and scale without switching systems.
How I Chose the Top 5 Safety Audits and Inspections Software
First, I narrowed down the must-haves:
Customisable audit and inspection checklists that can adapt to industry standards or internal processes
Scheduling and reminders to ensure audits and inspections are carried out consistently
Ability to capture evidence, including photos, videos, and notes, during inspections
Real-time tracking of issues, hazards, or deficiencies identified during audits
Basic reporting tools to demonstrate compliance and track performance
Then, I considered the practical things that make these tools usable every day
User-friendly mobile apps with offline capability for field teams
Transparent, scalable pricing that works for SMEs as well as larger organisations
Quick setup and simple onboarding so businesses can start using the software without lengthy implementation
Dashboards and reports that are easy to understand for managers, not just compliance teams
Flexibility to work across multiple sites or departments without adding complexity
Finally, I looked for advanced features that separate the good from the great
Integration with wider EHS tools like incident reporting, risk assessments, and RAMS
Corrective action tracking with automated reminders and escalation workflows
Compliance tools aligned with HSE, ISO, or sector-specific standards
Risk scoring and prioritisation to highlight the most serious issues first
Scalability across different industries, from construction and manufacturing to office-based operations
Why Evalu-8 EHS came out on top
Evalu-8 EHS stood out because it combines everything SMEs need in one modular platform. Unlike checklist-only apps, Evalu-8 connects audits and inspections to incident reporting, RAMS, fatigue management, and compliance tools, giving businesses a complete picture of safety. Its UK-first design ensures alignment with HSE standards, while modular pricing makes it affordable without sacrificing advanced features. For businesses that want more than just a digital checklist, Evalu-8 EHS offers the strongest balance of usability, compliance, and scalability.
Choosing the Best Safety Audits and Inspections Software for Your Business
The right safety audits and inspections software can transform how your organisation identifies hazards, assigns corrective actions, and tracks compliance over time. This guide equips you to make an informed decision.
For UK businesses seeking a modular, mobile-friendly system focused on audit automation, Evalu-8 EHS is a comprehensive and cost-effective choice in 2025.
Book a demo today to see how it can streamline your safety audit processes, enhance compliance, and improve on-site visibility.
FAQs
Look for mobile-friendly checklist builders, photo and evidence capture, offline capability, automated corrective-action workflows, and real-time dashboards to track outstanding issues.
By digitising checklists, capturing photographic evidence, automating notifications, and generating audit reports, these tools ensure procedures are followed consistently and regulatory requirements are documented.
Yes. Solutions like Evalu-8 EHS and Evotix offer integrated modules so that audit findings, incident logs, and corrective actions live in one system avoiding data silos.
Absolutely. Many inspection areas (e.g., warehouses, remote sites) have limited connectivity. Offline capability lets teams complete audits on their devices and sync automatically when back online.
For most small to medium-sized UK businesses, a basic configuration and rollout can take 2–4 weeks. Larger organisations requiring custom workflows or integrations may need 6–12 weeks for full deployment.
