Choosing the right HR software is essential for hospices aiming to streamline staff management, ensure regulatory compliance, and support compassionate care delivery. With evolving regulations, workforce complexity, and the need for efficient rota and time tracking, having an effective HR management system can transform operations. But which solution best fits the unique needs of hospices in 2025?
This guide compares five leading HR platforms tailored to hospice settings, evaluating their core strengths, advanced capabilities, and suitability for organisations of varying size and complexity.
Helpful summary
Choosing the right HR software is essential for hospices aiming to streamline staff management, ensure regulatory compliance, and support compassionate care delivery. With evolving regulations, workforce complexity, and the need for efficient rota and time tracking, having an effective HR management system can transform operations. But which solution best fits the unique needs of hospices in 2025? This guide compares five leading HR platforms tailored to hospice settings, evaluating their core strengths, advanced capabilities, and suitability for organisations of varying size and complexity.
Evalu-8 HR: Best for HR, ROTA and T&A all in one
Why Evalu-8 HR stands out
In 2025, UK hospices face severe staff shortages and financial strain, amplifying the need for integrated HR, rota, and time & attendance systems to maintain care quality and compliance Evalu-8 HR software delivers a unified cloud-based platform combining full HR management with automated rota scheduling and precise time & attendance tracking under one licence with no hidden modules, designed by HR and health & safety professionals Its intuitive dashboards, mobile self-service, and advanced reporting streamline leave, shifts, and payroll, helping hospices optimise scarce resources and uphold safe staffing levels.
Core Features
- Rota scheduling: Create and publish shift patterns with visibility for clinical and support teams
- Time & attendance: Clock-in/out tracking via web or mobile for accurate hours and overtime monitoring
- Leave management: Request and approve annual leave, compassionate leave, sickness leave with audit trails
- Employee database: Store staff records, qualifications, certifications and compliance documents
- Alerts and reminders: Notify managers of missing clock-ins or upcoming shift gaps
Advanced features
- Compliance reporting: Automated reports on working time regulations and overtime limits
- Integration with payroll: Export T&A data to payroll systems or accounting software
- Shift swap workflows: Allow staff to propose and approve swaps within defined policies
- Analytics dashboards: View staffing levels, absence trends, overtime costs and rota efficiency
- Multi-site support: Manage multiple hospice locations or departments under one system
Pricing
Take a quick look at Evalu-8 HR
Evalu-8 HR follows a modular, pay-as-you-grow model. Core HR platform access is £2.50 per licence per month. The rota module is an additional £1.45 per licence per month. The time & attendance module is £2.50 per licence per month.
Other modules (e.g. performance, recruitment) can be added as required. Pricing scales based on number of users.
Evalu-8 HR also offers a 20% Charity Discount to all hospices
Pros & cons
Pros:
- Modular design: Activate only HR, rota, T&A modules needed
- UK focus: Compliance with UK working time rules and data protection
- Hospice-suited: Shift patterns and absence handling tailored for care settings
- Analytics: Real-time dashboards for staffing metrics
- Integration-ready: Export to payroll and existing systems
Cons:
- Setup effort: Complex shift rules need initial configuration
- Mobile limitations: Some advanced features desktop-only
- Integration customisation: Niche payroll or systems may need extra development
- Training: Managers require familiarisation with features
Bamboo HR
Bamboo HR is a widely used HRIS known for its user-friendly interface and strong core HR functions. In hospice settings, it supports streamlined onboarding, time-off tracking, and reporting, though rota functionality may need third-party add-ons.
Core features
- Employee database: Centralised staff records with document storage
- Onboarding workflows: Automate welcome tasks, training assignments, policy acknowledgments
- Time-off management: Request and approve leave with visibility into staffing gaps
- Performance management: Goal setting, feedback loops, appraisal tracking
- Reporting: Standard HR reports on headcount, turnover, absence
Advanced features
- HR analytics: Customisable dashboards for turnover, absence trends, performance metrics
- Mobile access: Staff can request leave or view personal data via mobile-friendly portal
- Integrations: Connect with payroll providers, calendar apps, and selected scheduling tools
- E-signatures: Digitally sign contracts, agreements, policy acknowledgments
- Employee self-service: Update personal details, access payslips (with integration)
Constraints and functionality gaps
- Rota and T&A: Native scheduling is limited; requires integration with specialist rota tools
- Care-specific compliance: General HR compliance; fewer built-in care-sector templates
- Pricing: Tiered plans based on features; rota add-ons may incur extra costs
- Custom fields: Some bespoke hospice data fields may need workaround configurations
Pricing
Bamboo HR uses tiered subscription pricing based on number of employees and modules. Onboarding, core HR, and performance often included; advanced analytics or integrations may add cost. Hospice organisations should request a tailored quote, noting potential costs for rota integrations.
Pros & cons
Pros:
- Intuitive UI: Easy adoption by HR and staff
- Strong onboarding: Automates critical induction and training tasks
- Performance tools: Encourages staff development in care settings
- Mobile-friendly: Staff self-service reduces admin burden
Cons:
- Limited scheduling: Rota and T&A require third-party tools
- Generic templates: Less hospice-specific guidance out of the box
- Integration costs: Adding scheduling systems increases complexity and expense
- Custom reporting: Advanced custom reports may need professional services
Healthbox HR
Healthbox HR specialises in HR needs for care organisations. It offers tailored compliance templates, recruitment workflows, and training tracking suited to hospices, though rota may be basic or require add-ons.
Core features
- Recruitment management: Advertise vacancies, track applicants, record interview notes
- Compliance templates: Store and track mandatory checks (DBS, qualifications, training)
- Onboarding checklists: Ensure all pre-employment and induction tasks complete before start
- Training records: Log mandatory training (e.g. safeguarding, manual handling) with expiry alerts
- Employee records: Centralised staff profiles with compliance documentation
Advanced features
- Automated compliance alerts: Notify HR when DBS or certifications near expiry
- Reporting dashboards: View compliance status, training gaps, vacancy pipeline
- Integration with e-learning: Link to learning platforms for mandatory modules
- Mobile access: Staff can upload certificates, view training requirements on the go
- Document management: Secure storage of policies, contracts, appraisal records
Constraints and functionality gaps
- Rota and T&A: Likely requires integration with specialist scheduling tools
- Analytics depth: Focused on compliance; broader HR analytics may be limited
- Pricing transparency: Custom quotes; smaller hospices should clarify module scope
- User interface: Care-sector focus but may feel less modern compared to larger HRIS
Pricing
Healthbox HR pricing is bespoke based on hospice size and selected modules. Expect core HR and compliance modules included; scheduling integrations may add cost. Request detailed proposal to assess total investment.
Pros & cons
Pros:
- Care-focused compliance: Built-in templates for DBS, training, certifications
- Recruitment workflows: Streamlines hiring in a busy hospice environment
- Automated alerts: Reduces risk of expired checks
- Training integration: Keeps mandatory learning on track
Cons:
- Scheduling absent: Rota/T&A handled via integrations
- Limited broad analytics: Emphasis on compliance over strategic HR metrics
- Custom UI: May feel less polished than mainstream HRIS
- Integration complexity: Connecting with rota tools adds implementation effort
HiBob
HiBob (Bob) is a modern HR platform emphasising employee experience, engagement, and flexible workflows. For hospices, it offers rich people analytics and engagement tools, though rota scheduling may need external integration.
Core features
- Employee profiles: Dynamic staff records with social-style updates
- Onboarding and offboarding: Automated workflows for new hires and exit processes
- Time-off management: Request and track leave with calendar visibility
- Performance and engagement: Pulse surveys, feedback modules, goal tracking
- Reporting: Standard and custom reports on headcount, turnover, demographics
Advanced features
- People analytics: Visual dashboards on engagement, retention, diversity metrics
- Culture tools: Recognition modules, peer feedback to boost morale in care teams
- Mobile app: Staff can view schedules (via integration), request leave, engage with surveys
- Integrations: Connect with payroll, learning platforms, and third-party rota systems
- Workflow automation: Custom triggers (e.g. alert when mandatory training overdue)
Constraints and functionality gaps
- Rota and T&A: Not native; requires integration with dedicated scheduling tools
- Care-specific templates: Generic HR templates; hospice-specific policies need manual setup
- Pricing: Tiered per employee; additional costs for engagement modules and integrations
- Complexity for small hospices: Feature-rich but may overwhelm very small teams
Pricing
HiBob offers tiered pricing per employee per month based on modules chosen. Core HR and onboarding included; engagement and analytics add-ons at higher tiers. Scheduling integration costs depend on chosen third-party tool. Obtain custom quote for hospice context.
Pros & cons
Pros:
- Modern UI: Engaging interface boosts adoption
- People analytics: Insightful dashboards to understand staff engagement and retention
- Engagement features: Recognition and surveys support morale in hospice teams
- Flexible workflows: Automate notifications for training or policy updates
Cons:
- No built-in rota: Scheduling requires external tool integration
- Generic templates: Hospice policies need manual configuration
- Cost: Advanced engagement modules increase subscription
- Overcapacity risk: Smaller hospices may not use full feature set
Employment Hero
Employment Hero is an all-in-one HR, payroll, and benefits platform popular with UK SMEs. For hospices, it offers integrated payroll and compliance support, with basic scheduling available or via add-ons.
Core features
- Payroll integration: Automated payroll calculations, RTI submissions, pension auto-enrolment
- Employee records: Central database for contracts, policies, performance notes
- Leave management: Request, approve and track leave with visibility into staffing levels
- Recruitment and onboarding: Post roles, track applicants, automate induction tasks
- Benefits portal: Offer employee benefits to support well-being
Advanced features
- Compliance toolkit: Templates for UK employment law, auto reminders for policy reviews
- Performance management: Goal setting and review cycles tailored to SME context
- HR analytics: Reports on costs, headcount, absence trends
- Integrations: Connect with scheduling tools for rota and T&A
- Employee self-service: Payslips, leave requests, personal info updates via app
Constraints and functionality gaps
- Native rota limited: Basic shift tracking or requires integration with specialist systems
- Hospice-specific policies: Generic legal templates; need customisation for care sector
- Pricing structure: Payroll module often priced per payslip; total cost depends on payroll frequency
- Feature breadth: Some advanced HR features in higher tiers, increasing cost
Pricing
Employment Hero pricing is modular: core HR subscription plus payroll per payslip fees. Additional modules (benefits, performance) incur extra cost. Scheduling integration may require third-party subscription. Hospices should request a quote reflecting staff numbers and payroll frequency.
Pros & cons
Pros:
- Integrated payroll: Simplifies payslips, tax filings, pension for hospice staff
- All-in-one HR: Recruitment, onboarding, leave and performance in one system
- Compliance support: Templates and reminders for UK employment regulations
- Employee self-service: Reduces admin burden
Cons:
- Scheduling requires add-ons: No robust native rota module
- Custom policy setup: Hospice-specific documentation must be configured manually
- Cost variability: Payroll fees depend on number of payslips processed
- Tiered features: Accessing full HR suite may require higher subscription level
Choosing the best EHS software for your healthcare organisation
In healthcare and hospital settings, patient safety and regulatory compliance are paramount. While each EHS platform offers unique strengths, Evalu-8 EHS stands out as a fully modular, mobile-friendly software tailored to UK providers covering RAMS, COSHH, asset management, and infection control audits all in one place.
Assess your organisation’s size, complexity, and budget to select the software that aligns with your clinical safety goals and compliance requirements. Whether you need a lightweight audit tool or a fully integrated enterprise system, this guide will help you find the right EHS software to enhance patient and staff safety in 2025.
FAQs
Look for rota scheduling and time & attendance to manage shifts, leave management for compassionate leave, compliance tracking for DBS and training, secure employee records, and integration with payroll.
By automating rota planning to avoid fatigue, enabling easy leave requests, providing clear onboarding and training workflows, and offering engagement tools like feedback surveys to support morale.
Yes. Seamless integration or built-in payroll simplifies payslip processing, tax and pension compliance, and reduces administrative errors, allowing HR teams to focus on care priorities.
Absolutely. Modular platforms allow small hospices to activate only needed features such as core HR and rota keeping costs low while ensuring scalability as the organisation grows.
It centralises staff records, tracks mandatory checks (DBS, certifications), issues automated expiry alerts, and stores audit trails for inspections or regulator reviews, reducing the risk of non-compliance.
