Choosing the right EHS software is essential for UK businesses looking to stay compliant, manage risk, and streamline safety processes. With ever-changing HSE regulations, COSHH requirements, and ISO standards, having an effective EHS management system can make all the difference.
But with so many options available, which software is the best fit for your business?
In this guide, we compare the top 10 EHS software solutions for UK businesses in 2025, evaluating their features, compliance capabilities, and suitability for different industries. Whether you need a comprehensive all-in-one system, mobile-friendly auditing tools, or industry-specific compliance tracking, this list will help you make an informed decision.
Helpful summary
Overview: This article, brought to you by Evalu-8 EHS, offers a detailed comparison of the top 10 EHS software platforms available to UK businesses in 2025. It explores core features, compliance strengths, pricing approaches, and suitability across sectors from construction and manufacturing to logistics and rail.
Why trust us: At Evalu-8 EHS, we specialise in supporting UK organisations with flexible, modular safety software that meets real-world compliance needs. Our team understands the challenges of COSHH, risk assessments, audits, training management, and fatigue risk, and what businesses actually need from their EHS tools.
Why it matters: With increasing scrutiny from regulators and rising expectations around safety performance, the right EHS software can be the difference between reactive compliance and proactive risk management. Get this decision right, and you’ll save time, reduce risk, and empower your teams.
Action points: Use this guide to assess which EHS platform aligns with your organisation’s size, complexity, and compliance goals. Whether you need a simple mobile audit tool or a comprehensive all-in-one system, this article will help you confidently move forward.
1. Evalu-8 EHS: Best all-in-one EHS software
Why Evalu-8 EHS Is the Smart Choice for UK Health & Safety Teams
Evalu-8 EHS is the leading UK-built health and safety platform designed to give organisations complete visibility and control over their EHS responsibilities without the complexity or cost of global alternatives. Built for UK regulations and reporting standards, it combines flexibility, compliance, and simplicity in one modular system.
Developed with small to mid-sized UK businesses in mind, Evalu-8 EHS lets you choose exactly what you need from RAMS and risk assessments to COSHH, audits, and incident reporting, and scale as you grow. Every module works seamlessly together, creating one secure, centralised hub for managing safety, people, and compliance across multiple sites.
Unlike complex, imported systems that try to cover every market, Evalu-8 EHS is built from the ground up around real-world safety management best practices. Its clean, intuitive interface and mobile accessibility make it easy for teams in construction, manufacturing, logistics, rail, and other safety-critical sectors to capture issues, complete assessments, and maintain compliance wherever they are.
Core features
- Risk assessments: Easily create, assign, and review risk assessments. Built-in templates and controls help speed up the process.
- RAMS: Generate and store detailed RAMS that can be assigned to individuals or teams with sign-off tracking.
- COSHH management: Create, store, and monitor COSHH assessments, with controls and safety guidance built in.
- Equipment & asset management: Track inspections, maintenance, calibration, and servicing of tools, vehicles, and other equipment.
- Accident & incident Reporting: Log incidents quickly via desktop or mobile, with configurable workflows for investigations and follow-ups.
- Safety audits & inspections: Build audit checklists, assign actions, upload photos, and track outcomes with full version history.
- Training management: Maintain a digital training matrix, track expiry dates, assign eLearning, and store certificates in one place.
- eSignatures: Enable staff to digitally sign off on RAMS, training records, and incident investigations.
- Mobile app: Staff can access documents, complete forms, conduct audits, and report incidents on-the-go.
Advanced features
- Fatigue risk management: Especially useful for shift-based industries, with built-in tools to assess working patterns and identify fatigue risks in real time.
- Multi-site management: Group data by site or department for easier oversight and compliance tracking.
- Real-time dashboards: Customisable dashboards provide live data on actions, incidents, training gaps, and more.
- Automation & alerts: Assign recurring tasks and receive automatic alerts for overdue actions or expiring documents.
- Document control: Store policies, procedures, and other documents with version control and access permissions.
Explore Evalu-8 EHS
What Customers Say About Evalu-8 EHS
"Fantastic! I was apprehensive of change, but when I looked at the content and what it could do, I was so impressed and excited to get the system up and running. The cost for the service is extremely competitive too, comparing it with our previous supplier and others across the UK."
"Very happy with our experience with Evalu-8 EHS, easy to upload documents, training details, etc for the RAMS."
Pricing
Evalu-8 EHS operates on a modular, pay-as-you-grow pricing model. The core EHS platform starts at just £2.50 per licence per month, making it one of the most cost-effective solutions in the market for SMEs. Additional modules such as RAMS, COSHH, audits, or training can be added as required, with pricing tailored to the size and needs of the organisation. UK businesses are encouraged to request a short demo and custom quote to explore options.
Pros & cons
Pros
- Affordable and scalable for small to mid-sized UK businesses
- All-in-one platform covering every major area of EHS
- Mobile app for real-time reporting and audits
- Digital signatures and automated task reminders
- Regular updates and strong UK-based support
Cons
- No built-in eLearning content library (SCORM upload only)
- Custom reporting may require initial setup support
Why Evalu-8 EHS is the best choice
Evalu-8 EHS is a powerful, modern platform that brings every aspect of health and safety management together in one place. Designed for growing organisations that want simplicity without compromise, it covers everything from audits, inspections, and equipment tracking to incident reporting, COSHH, and fatigue risk management, all within a single, easy-to-use system.
Its modular design means you only pay for what you need, giving you enterprise-level capability at a cost that makes sense for small and mid-sized businesses. By centralising data, streamlining safety processes, and giving teams real-time visibility across every site, Evalu-8 EHS helps organisations stay compliant, reduce admin, and build a stronger safety culture for the future.
2. SafetyCulture
SafetyCulture, is a mobile-first operations platform that focuses heavily on checklists, audits, and inspections. While it offers a wide range of tools to support safety and quality processes, it’s primarily designed for global, process-driven organisations rather than those needing a centralised EHS management system. Many UK businesses find that its breadth comes at the expense of depth with limited customisation for structured risk assessments, RAMS, or COSHH management. It’s a useful app for field audits and basic reporting, but less effective as a complete EHS solution.
Core features
Inspections and audits: Digitise inspections and audits using customisable checklists, enabling consistent data capture and real-time reporting.
Issue reporting: Empower employees to report hazards and incidents promptly through the platform, fostering a proactive safety culture.
Analytics and reporting: Gain actionable insights from collected data with advanced analytics, helping identify trends and areas for improvement.
Training management: Manage and deliver training programs to ensure employees are well-informed about safety protocols and best practices.
Task management: Assign and track corrective actions to ensure timely resolution of identified issues.
Advanced features
Asset management: Keep track of equipment and assets, schedule maintenance, and ensure compliance with safety standards.
Integrations: Seamlessly integrate with other business systems to enhance workflow efficiency and data synchronisation.
Customisable templates: Create and modify templates to suit specific organisational needs, ensuring flexibility in inspections and audits.
Constraints and functionality gaps
Limited free plan: The free version supports up to 10 users with a maximum of 5 active templates and up to 3 years of data storage, which may not suffice for larger organisations or those requiring extensive template usage.
Cost considerations: The Premium plan, priced at $24 per user per month, may be a significant investment for smaller businesses, especially when scaling up.
Learning curve: Some users have reported a steep learning curve due to the platform’s extensive features, necessitating adequate training for effective utilisation.
Offline functionality: While the mobile app facilitates on-the-go inspections, its offline capabilities are limited, potentially hindering data capture in areas with poor connectivity.
Pricing
Free plan: Supports up to 10 users, includes 5 active templates, unlimited inspections, analytics, training, tasks, issue reporting, and up to 3 years of data and evidence history.
Premium plan: Priced at $24 per user per month (approximately £19), this plan offers unlimited paid seats, active inspection templates, advanced analytics and training, permissions and access management, integrations, advanced security features, and unlimited data and evidence history.
Enterprise plan: Custom pricing tailored for large organisations, providing additional services and support. Interested businesses are encouraged to contact SafetyCulture’s sales team for a personalised quote.
Pros & cons
Pros
- User-friendly interface: The platform's intuitive design facilitates easy adoption and efficient navigation.
- Comprehensive feature set: Offers a wide range of tools, including inspections, issue reporting, analytics, and training management, catering to diverse organisational needs.
- Mobile accessibility: The mobile-first approach allows employees to conduct inspections and report issues directly from their devices, enhancing real-time data capture.
Cons
- Template limitations in free plan: The restriction to 5 active templates in the free version may limit functionality for organisations with diverse inspection requirements.
- Cost implications: The Premium plan's pricing could be a consideration for smaller businesses or those with budget constraints.
- Complexity for new users: The extensive features may present a learning curve, requiring time and training to fully leverage the platform's capabilities.
3. EcoOnline
EcoOnline is a long-standing EHS platform that promises an all-in-one approach to managing safety, compliance, and risk. However, in practice, many users find it overly complex and expensive for what they need, particularly smaller or mid-sized organisations. Its enterprise focus often means longer setup times, steeper learning curves, and features that feel more suited to corporate compliance teams than real-world site operations.
While it offers a broad range of modules, that breadth can come at the cost of usability and flexibility. For many businesses, EcoOnline can feel heavy, process-driven, and difficult to tailor, making it a less practical choice for teams that need a simple, adaptable system they can roll out quickly and actually use day to day.
Core features
- Risk management: Create, assess, and monitor workplace risks using configurable templates and built-in controls.
- Incident & accident reporting: Log and track workplace incidents, near misses, and injuries, with tools to assign investigations and corrective actions.
- Audit & inspection management: Schedule audits, assign actions, and track outcomes with full reporting and version history.
- COSHH & chemical safety: Manage hazardous substances, access Safety Data Sheets (SDS), and ensure compliance with UK chemical safety regulations.
- Training & competency tracking: Assign training, track completion and renewal dates, and manage qualifications across teams and departments.
- Permit to work: Manage high-risk activities through digital permits with approval workflows and safety controls.
- Mobile access: Conduct audits, inspections, and incident reports on-site with the mobile app, available on Android and iOS.
Advanced features
- Emergency preparedness & response: Build contingency plans and manage emergency readiness with structured documentation and communication tools.
- Contractor management: Maintain records and compliance information for external contractors and suppliers.
- Asset & equipment Tracking: Keep track of maintenance schedules, calibration, and inspections to ensure equipment remains compliant and safe to use.
- Real-time dashboards & analytics: Get instant access to key safety metrics, compliance performance, and overdue tasks across multiple sites.
Constraints and functionality gaps
- Pricing transparency: EcoOnline does not publish standard pricing online, which means businesses must request a tailored quote. While this ensures customisation, it may slow the evaluation process during early research.
- Learning curve for new users: Due to the depth of functionality, some users report a moderate learning curve during onboarding. Admin and reporting features may require dedicated training to unlock full potential.
- Mobile app limitations: While the app supports inspections and reporting, some advanced configuration and reporting features are only available on desktop.
- Customisation & setup time: The system is highly configurable, which is a strength, but may require implementation support and dedicated time to align fully with company processes.
Pricing
EcoOnline uses a modular pricing model tailored to the size and needs of each organisation. Rather than offering fixed packages, the platform is priced based on the specific features and number of users required, which ensures that businesses only pay for what they need. While pricing is not publicly available on their website, UK companies are encouraged to request a personalised quote and demo.
Pros & cons
Pros
- Suitable for multi-site UK businesses across industries
- Strong tools for chemical safety, permits, and risk assessments
- Mobile access for on-the-go inspections and reporting
Cons
- Complex to set up and maintain, implementation can be time-consuming, especially for smaller teams without dedicated EHS resources.
- Limited flexibility workflows and modules can be difficult to tailor to site-specific or industry-specific needs.
- Onboarding can require time and training due to feature depth
- Some mobile features are limited compared to desktop
- Advanced reporting and workflows may need initial setup support
Why some businesses look at EcoOnline
EcoOnline is a long-established EHS platform with a broad range of modules covering areas like COSHH, incident reporting, and audits. Its scale and heritage make it appealing to larger organisations with complex compliance structures and big internal teams.
That said, many UK businesses find the platform heavy to implement, difficult to tailor, and expensive to maintain, particularly when all they really need is a system that staff will actually use day to day. It’s a capable tool, but one that can feel overly corporate and process-driven.
For organisations that want the same depth of capability in a system that’s easier to roll out, more adaptable, and genuinely built around everyday operations, Evalu-8 EHS is the stronger UK-based choice.
4. Work Wallet
Work Wallet is a mobile-based health and safety platform that helps businesses digitise key processes like incident reporting, audits, and inspections. Its focus on accessibility and ease of use makes it appealing to smaller organisations that want a simple way to move away from paper or spreadsheets.
However, that simplicity also means the platform can feel limited for teams needing more advanced EHS management. Features such as in-depth risk assessments, COSHH tracking, and fatigue management are less developed, and its reporting capabilities are fairly basic compared to more comprehensive systems. While it’s a good starting point for small businesses, Work Wallet can struggle to meet the needs of growing or safety-critical operations.
Core features
Accident and incident reporting: Facilitates quick and easy reporting of incidents, capturing rich data including photos and locations, with configurable categories and workflows.
Audits & inspections: Allows for mobile completion of various audits and inspections, utilising customisable checklists and templates to generate branded reports.
Risk Assessments: Enables the creation, management, and review of risk assessments, ensuring that potential hazards are identified and mitigated effectively.
Safety briefings & toolbox talks: Provides tools to deliver and track safety briefings, ensuring that all team members are informed about safety protocols and updates.
Digital inductions: Streamlines the induction process for new employees and contractors, ensuring they are adequately prepared before commencing work.
Permit to work: Manages permits digitally, ensuring that all necessary approvals are obtained before high-risk tasks are undertaken.
Job management: Assists in planning, assigning, and tracking jobs, ensuring that tasks are completed efficiently and safely.
Advanced features
Safety cards: Issues digital safety cards to employees, consolidating their qualifications, training records, and competencies in one easily accessible location.
ID & training records: Manages employee identification and training records, ensuring compliance and facilitating easy access to necessary information.
Contractor gateway: Provides a portal for contractors to upload and manage their compliance documentation, ensuring they meet organisational safety standards before commencing work.
Constraints and functionality gaps
Integration capabilities: Currently, Work Wallet integrates with Azure Active Directory, but the availability of other integrations is limited. Organisations relying on multiple software systems may need to explore custom integration solutions.
Learning curve: As with any comprehensive platform, new users may require time and training to fully utilise all features effectively.
Mobile app functionality: While the mobile app facilitates on-the-go access, certain advanced configurations and reporting features may be more accessible via the desktop version.
Pricing
Work wallet offers a flexible pricing model designed to accommodate businesses of varying sizes and needs. Pricing starts from as low as £1 per user per month, allowing organisations to select and pay for only the modules they require, without long-term commitments. This modular approach ensures that businesses can tailor the platform to their specific health and safety requirements, scaling up or down as necessary. Prospective customers are encouraged to contact Work Wallet directly to obtain a personalised quote based on their unique needs and the modules they wish to implement.
Pros & cons
Pros
- User-friendly Interface: The platform is designed for ease of use, facilitating quick adoption across teams.
- Comprehensive feature Set: Offers a wide range of modules that can be customised to fit specific organisational needs.
- Mobile Accessibility: The availability of mobile apps ensures that teams can access and report information in real-time, regardless of location.
Cons
- Limited Integration Options: The current lack of extensive integration capabilities may pose challenges for organisations using multiple software systems.
- Initial Learning Curve: Users may require training to fully leverage all features, which could impact initial implementation timelines.
- Variable Mobile App Functionality: Some advanced features may be more accessible via the desktop version, potentially limiting mobile usability for certain tasks.
Why businesses look at Work Wallet
Some businesses are drawn to Work Wallet for its simplicity and quick setup. It’s easy to roll out, works well on mobile devices, and helps smaller teams take their first steps toward digitising health and safety processes. For straightforward incident logging and site inspections, it can serve as an accessible starting point.
However, many organisations soon find its capabilities limiting once they need more detailed reporting, deeper compliance tracking, or a joined-up view across multiple sites. As operations grow and safety requirements become more complex, teams often look for a platform that offers stronger data visibility, better scalability, and more advanced EHS functionality areas where Evalu-8 EHS excels.
5. Cority
Cority is a well-known global EHS platform built for large enterprises with complex compliance and reporting requirements. It offers extensive functionality across environmental, health, safety, and sustainability management, supported by powerful analytics and automation tools.
While its feature range is impressive, Cority’s scale and complexity can make it overwhelming for many organisations. Implementation typically requires significant time, resource, and budget, with configuration and training often managed through consultants. Smaller and mid-sized businesses in particular may find the system difficult to justify, both in terms of cost and day-to-day usability.
Cority is best suited to multinational corporations running centralised EHS teams. For most UK businesses seeking a system that’s faster to deploy, easier to manage, and more aligned with on-the-ground safety operations, it can feel unnecessarily heavy.
Core features
Occupational health management: Streamlines the management of employee health records, medical surveillance, and compliance with health regulations.
Safety management: Facilitates incident reporting, risk assessments, and safety audits to ensure a safe working environment.
Environmental management: Assists in tracking environmental metrics, managing compliance obligations, and reporting on sustainability initiatives.
Industrial hygiene: Monitors workplace exposures and implements controls to protect employee health.
Ergonomics: Evaluates and addresses ergonomic risks to enhance employee comfort and productivity.
Training management: Tracks employee training requirements and certifications to ensure compliance and competency.
Document control: Manages policies, procedures, and other critical documents to maintain version control and accessibility.
Advanced features
Mobile solutions: Allows employees to perform tasks from any mobile device, whether they are online or offline, enhancing flexibility and real-time data capture.
Data visualisation: Offers graphical representation of data to facilitate better understanding and decision-making.
Risk management: Identifies, evaluates, mitigates, and reports on potential risks or uncertainties within the organisation.
Inspection management: Monitors and reviews customer feedback and complaints relating to products and services to improve satisfaction.
Constraints and functionality gaps
Pricing transparency: Specific pricing details for Cority are not publicly available, requiring potential customers to contact the company directly for tailored quotes. This lack of upfront pricing information may pose challenges during the initial evaluation phase.
Learning curve: Due to its extensive features and capabilities, new users may experience a learning curve. Adequate training and onboarding are essential to fully leverage the platform’s potential.
Integration capabilities: Organisations relying on multiple software systems may need to explore Cority’s integration capabilities to ensure seamless data flow across platforms.
Pricing
Cority employs a customised pricing model based on the specific needs and size of each organisation. As pricing details are not publicly disclosed, businesses are encouraged to contact Cority directly to obtain a personalised quote tailored to their unique requirements. This approach ensures that organisations invest in a solution that aligns with their specific EHS management objectives.
Pros & cons
Pros
- Comprehensive feature Set: Cority provides an extensive range of modules that cater to various aspects of EHS management, allowing organisations to manage all EHS activities within a single platform.
- User-friendly interface: The platform is designed to be intuitive, facilitating ease of use for both new and experienced users.
- Mobile accessibility: With robust mobile solutions, employees can perform tasks from any device, enhancing flexibility and real-time data capture.
Cons
- Comprehensive Feature Set: Cority provides an extensive range of modules that cater to various aspects of EHS management, allowing organisations to manage all EHS activities within a single platform.
- User-Friendly Interface: The platform is designed to be intuitive, facilitating ease of use for both new and experienced users.
- Mobile Accessibility: With robust mobile solutions, employees can perform tasks from any device, enhancing flexibility and real-time data capture.
- Data Integration: Cority allows for the integration of medical, case management, and safety data in one place, eliminating redundant data entry and improving communication.
Why businesses look at Cority
Cority often attracts attention from large organisations that need a highly configurable, enterprise-level EHS platform. It’s known for its depth, reporting power, and ability to handle complex global operations with dedicated compliance teams and IT support.
That said, many mid-sized and fast-moving businesses find Cority’s scale difficult to manage. The platform can be expensive to implement, slow to deploy, and demanding to maintain, making it less practical for teams that need something more intuitive and adaptable. For most businesses, a modern, modular EHS system that’s easier to roll out and maintain day to day tends to offer a more effective balance of capability and usability.
6. Sphera
Sphera is an established global EHS and sustainability platform used by large organisations with complex operational and compliance needs. It provides extensive functionality across risk, sustainability, and product stewardship, supported by strong reporting and data-management tools.
However, its enterprise heritage means it’s built for scale rather than simplicity. Implementation can be lengthy and resource-heavy, and many users find the interface dated compared with newer, more streamlined systems. The depth of configuration also adds complexity that smaller or mid-sized businesses often don’t need.
Sphera remains a capable choice for multinational corporations with mature EHS infrastructures, but for most organisations, it can feel overly complex for day-to-day use and difficult to justify in terms of cost, time, and maintenance.
Core features
Health and Safety Management: Facilitates incident reporting, risk assessments, audits, and training management to ensure workplace safety and compliance.
Environmental Accounting: Assists in tracking environmental metrics, managing compliance obligations, and reporting on sustainability initiatives.
Operational Compliance: Ensures adherence to regulatory requirements through monitoring and reporting tools.
Corporate Sustainability: Supports ESG reporting and sustainability performance management to align with corporate goals.
Advanced features
Analytics and reporting: Provides real-time data analytics to inform decision-making and identify trends.
Mobile accessibility: Enables employees to report incidents and access safety data from any device, enhancing flexibility and real-time data capture. Sphera
Document management: Securely manages policies, procedures, and other critical documents to maintain version control and accessibility.
Training management: Monitors and manages training needs across the organisation to ensure compliance and competency.
Constraints and functionality gaps
Pricing transparency: Specific pricing details for Sphera’s EHS&S solutions are not publicly available, requiring potential customers to contact the company directly for tailored quotes. This lack of upfront pricing information may pose challenges during the initial evaluation phase.
Learning curve: Due to its extensive features and capabilities, new users may experience a learning curve. Adequate training and onboarding are essential to fully leverage the platform’s potential.
Integration capabilities: Organisations relying on multiple software systems may need to explore Sphera’s integration capabilities to ensure seamless data flow across platforms
Pricing
Sphera employs a customised pricing model based on the specific needs and size of each organisation. As pricing details are not publicly disclosed, businesses are encouraged to contact Sphera directly to obtain a personalised quote tailored to their unique requirements. This approach ensures that organisations invest in a solution that aligns with their specific EHS&S management objectives.
Pros & cons
Pros
- Comprehensive feature set: Sphera provides an extensive range of modules that cater to various aspects of EHS&S management, allowing organisations to manage all EHS&S activities within a single platform.
- User-friendly interface: The platform is designed to be intuitive, facilitating ease of use for both new and experienced users.
- Mobile accessibility: With robust mobile solutions, employees can perform tasks from any device, enhancing flexibility and real-time data capture.
Cons
- Pricing transparency: The absence of publicly available pricing details may complicate the decision-making process for potential customers.
- Learning curve: The platform's comprehensive feature set may require time and training for users to become proficient, potentially impacting initial implementation timelines.
- Integration considerations: Organisations using multiple software systems may need to assess Sphera's integration capabilities to ensure seamless data flow.
Why businesses look at Sphera
Sphera often appeals to global organisations that need a centralised system for managing complex EHS, sustainability, and risk processes. Its strength lies in data management and detailed reporting, which can be valuable for companies operating across multiple regions or with strict corporate governance requirements.
That said, its scale and depth can make it less suitable for most businesses. Setup and configuration require considerable time and expertise, and everyday users often describe it as heavy and difficult to navigate. For teams that want modern functionality without the enterprise overhead, lighter and more flexible EHS platforms typically deliver a smoother experience and faster results.
7. Ideagen
Known primarily for its work in quality and compliance software, Ideagen has expanded its offering to include health and safety management tools. The platform brings together auditing, document control, and risk management within one system, appealing to organisations that prioritise structured governance and accountability.
That said, Ideagen’s compliance-first design can make it feel rigid and complex for everyday users. The platform often requires significant setup and training, and its interface feels more suited to formal audit environments than practical, on-site safety management.
It continues to serve highly regulated sectors well, but for most businesses, its emphasis on documentation and process can get in the way of ease of use, speed, and flexibility.
Core features
Incident management: Facilitates the reporting, tracking, and analysis of workplace incidents to enhance safety protocols.
Audit & inspections: Enables the scheduling and execution of audits and inspections with customizable templates and corrective action tracking.
Risk assessment: Assists in identifying, evaluating, and mitigating potential risks within the organisation.
Training management: Manages and tracks employee training programmes to ensure compliance and competency.
Document management: Provides secure storage, version control, and easy access to critical documents.
Compliance management: Monitors regulatory requirements and supports adherence through automated tracking and reporting.
Mobile accessibility: Offers mobile applications with offline capabilities, allowing employees to access and input data remotely.
Advanced features
Behavior-based safety: Promotes a proactive safety culture by monitoring and encouraging safe behaviors.
EHS reporting & analytics: Provides real-time data analytics and customisable dashboards for informed decision-making.
Industrial hygiene: Monitors workplace environmental factors that could affect employee health.
Management of change: Ensures that changes in processes or equipment are evaluated for potential risks.
Sustainability performance: Tracks and reports on sustainability metrics to support environmental initiatives.
Constraints and functionality gaps
Initial setup complexity: Due to its configurability, initial setup and onboarding may require dedicated time and project management. However, Ideagen offers strong implementation support to guide this process.
Learning curve: New users may find the platform slightly overwhelming at first, especially when navigating custom workflows or reporting tools. Structured training is recommended to get the most value.
User interface: Some users note that the interface can feel dated in places compared to newer platforms, though regular updates continue to improve usability.
Pricing
Ideagen EHS follows a bespoke pricing model, tailored to the size, complexity and needs of each organisation. Pricing is based on the number of users and modules selected, ensuring businesses only pay for what they use. While pricing is not publicly listed, UK companies are encouraged to request a demonstration and custom proposal to explore what’s possible within their budget. This flexible approach means the system can scale easily, from smaller teams to enterprise-level deployments.
Pros & cons
Pros
- Strong incident, audit, and training functionality
- Mobile access with offline capabilities
- Behaviour-based safety and change management tools
Cons
- Initial setup may require time and internal resource
- Slight learning curve for new users
- Some interface areas could benefit from visual updates
Why consider Ideagen EHS for your organisation?
Some organisations turn to Ideagen for its strong reputation in compliance and document control. Its detailed auditing tools and structured workflows can be appealing to businesses operating in highly regulated sectors such as aviation, pharmaceuticals, or manufacturing. For companies that need extensive governance features and formal reporting processes, it delivers a clear framework.
However, that same structure can become a drawback for day-to-day EHS management. The system’s complexity, slower implementation, and formal interface often make it harder for wider teams to adopt. For most organisations, a more flexible, user-friendly platform tends to drive better engagement and quicker results without compromising on compliance.
8. EHS Insight
EHS Insight is a U.S.-based cloud platform designed to help organisations manage compliance, track risks, and improve operational efficiency. It offers a range of configurable modules and a straightforward interface that supports desktop and mobile use, making it accessible for teams across multiple industries.
However, as a system developed and supported in the United States, it isn’t tailored to UK legislation or business structures. While it delivers the core tools expected from a global EHS platform, many UK organisations may find that it lacks the local focus, support, and compliance detail offered by software built specifically for the UK market.
Core features
Incident management: Facilitates the reporting, tracking, and analysis of workplace incidents to enhance safety protocols.
Audit and inspection management: Enables scheduling and execution of audits and inspections with customisable templates and corrective action tracking.
Risk assessment: Assists in identifying, evaluating, and mitigating potential risks within the organisation.
Training management: Monitors and manages employee training programmes to ensure compliance and competency.
Document management: Provides secure storage, version control, and easy access to critical documents.
Compliance management: Monitors regulatory requirements and supports adherence through automated tracking and reporting.
Mobile accessibility: Offers mobile applications with offline capabilities, allowing employees to access and input data remotely.
Advanced features
AI-driven tools: Incorporates artificial intelligence capabilities to enhance data quality, simplify analysis, and proactively identify risks.
Customisable dashboards and reporting: Provides real-time data analytics and interactive dashboards for informed decision-making.
Behaviour-based safety: Promotes a proactive safety culture by monitoring and encouraging safe behaviours.
Industrial hygiene management: Monitors workplace environmental factors that could affect employee health.
Management of change: Ensures that changes in processes or equipment are evaluated for potential risks.
Constraints and functionality gaps
Learning curve: Due to its extensive features and capabilities, new users may experience a learning curve. Adequate training and onboarding are essential to fully leverage the platform’s potential.
- Customisation limitations: Some users have reported that certain modules may not be fully customisable to specific organisational needs, which could affect the user experience.
Reporting flexibility: While the platform offers robust reporting features, some users have expressed a desire for more flexibility in creating custom reports to suit their specific requirements.
Pricing
EHS Insight offers tailored pricing based on the number of employees, selected modules, and specific organisational requirements. For small and medium-sized businesses, pricing starts at approximately £3,500 per year, providing access to core features such as incident management, audits, assessments, and training management. Larger organisations with more complex needs are encouraged to contact EHS Insight directly for a customised quote that aligns with their unique requirements.
Pros & cons
Pros
- Comprehensive feature set: Offers a wide range of modules that cater to various aspects of EHS management, allowing for centralisation of processes.
- User-friendly interface: Designed to be intuitive, facilitating ease of use for both new and experienced users.
- Mobile accessibility: Mobile applications with offline capabilities enhance flexibility and real-time data capture.
Cons
- Learning curve: Users may need time and training to fully leverage all features effectively.
- Customisation limitations: Certain modules may not be fully customisable to specific organisational needs.
- Reporting flexibility: Some users have expressed a desire for more flexibility in creating custom reports.
Why businesses look at EHS Insight
Some organisations explore EHS Insight for its broad functionality and flexibility. The platform offers a variety of modules covering compliance, incident management, and risk tracking, and its mobile-friendly design can appeal to teams operating across multiple sites or regions. For companies already using global systems, it fits neatly into a wider tech stack.
That said, its U.S. roots mean the platform isn’t built around the realities of UK health and safety management. Terminology, workflows, and support can feel geared toward American standards, which may limit its usefulness for UK organisations looking for a solution aligned with local processes and expectations. For most, a system developed specifically for the UK market will provide a smoother experience and stronger long-term fit.
9. RAMS App
RAMS App is a straightforward digital tool created to help businesses build and manage Risk Assessments and Method Statements online. It’s designed primarily for contractors and smaller organisations that need a quick way to produce compliant RAMS documents without relying on templates or spreadsheets.
While it serves that purpose well, its scope is narrow. The system focuses mainly on document creation rather than full EHS management, meaning it lacks modules for incident reporting, audits, COSHH, or training. It’s a useful solution for companies that only need to manage RAMS, but it doesn’t offer the connected workflows or reporting visibility required to oversee wider health and safety performance.
Core features
- Risk assessment builder: Create, edit, and issue risk assessments from any device, using pre-written templates or adding custom content.
- Method statement templates: Access editable method statements tailored to specific trades or activities.
- COSHH assessments: Choose from thousands of ready-made assessments or create your own to ensure compliance with hazardous substances regulations.
- Toolbox talks & training records: Deliver and track toolbox talks, store training certificates, and manage staff compliance in one place.
- Digital signatures: Secure documents with e-signatures to ensure accountability and approval tracking.
- Multi-user access: Assign roles, control access, and collaborate across teams with centralised document management.
- Pre-made templates: Access a library of health and safety management forms, including site audits, subcontractor assessments, and method statements.
Advanced features
- Custom trade group libraries: Tailor content by trade or activity type to speed up RAMS generation.
- Document duplication & archiving: Reuse existing templates and archive completed or outdated documents for future reference.
- Cloud storage: Access and store all documents securely in the cloud, from any device.
Constraints and functionality gaps
- No dedicated mobile app: While fully responsive on mobile browsers, there’s no standalone mobile app, which could limit convenience for some users in the field.
- Limited custom integrations: RAMs App is primarily a standalone solution. Integration options with other business systems (e.g., HR or asset management tools) are not widely advertised.
- Specialist requirements: The platform covers most standard health and safety needs, but organisations with highly bespoke processes may need to customise templates more heavily.
Pricing
RAMs App offers flexible pricing based on business size and user needs. For single users, pricing starts at £399 per year (excluding VAT), which includes access to risk assessments, method statements, COSHH, and training features. Multi-user plans are available and tailored according to the number of users and features required, making the system accessible for both sole traders and larger teams. A free trial is also offered, allowing businesses to explore the platform before committing.
Pros & cons
Pros
- Easy to use with minimal training required
- Includes a vast library of pre-written, trade-specific content
- Supports digital signatures and remote access
- Cloud-based with strong document storage and sharing features
Cons
- No dedicated mobile app
- Integration options are limited
- May require extra tailoring for niche or complex workflows
Why businesses look at RAMS App
Many contractors and smaller firms turn to RAMS App because it offers a quick, no-frills way to create Risk Assessments and Method Statements. It’s simple to use, affordable, and helps standardise documentation for site work and subcontractor management. For teams that only need to generate RAMS documents, it can be a convenient step up from paper forms or Word templates.
However, most organisations soon find its functionality limited once they want to manage incidents, audits, or wider safety processes. As operations grow, the lack of integration between RAMS and broader EHS activities can lead to gaps in reporting and oversight. For businesses that want connected workflows, centralised data, and visibility across all areas of health and safety, a more complete EHS platform is typically the better long-term investment.
10. Evotix
Evotix is a well-established EHS platform designed to help organisations manage incidents, audits, and compliance across multiple sites. It offers a wide range of modules and strong reporting capabilities, making it particularly popular among larger enterprises that require structured oversight and advanced analytics.
However, Evotix’s size and feature depth can make it feel complex for day-to-day users. Implementation often takes time, and the system can be challenging for smaller teams without dedicated EHS personnel. Its interface and workflows, while comprehensive, can feel heavy compared to more modern, intuitive platforms.
Evotix remains a capable enterprise solution, but for many organisations, its complexity and cost can outweigh the benefits, especially for those looking for a system that’s faster to roll out and simpler to manage.
Core features
Incident management: Streamlines the reporting and investigation of workplace incidents, facilitating prompt corrective actions.
Risk assessment: Assists in identifying, evaluating, and mitigating potential workplace hazards to enhance safety protocols.
Audit and inspection management: Simplifies the scheduling and execution of audits and inspections, ensuring compliance with industry standards.
Training management: Provides tools to create custom, in-app micro-learning content, increasing training impact and reducing risks from workplace hazards.
Document management: Offers secure storage and easy retrieval of critical safety documents, ensuring accessibility and compliance.
Compliance monitoring: Tracks regulatory requirements and supports adherence through automated tracking and reporting.
Mobile accessibility: Features a mobile-first design, allowing employees to report incidents and access safety information on-the-go.
Advanced features
- Environmental, social, and governance (ESG) reporting: Enhances sustainability initiatives by providing visibility to effectively report on ESG efforts.
- Occupational health and industrial hygiene: Promotes proactive intervention and compliance while reducing administrative burdens, promoting total worker health.
- Operational risk management: Evaluates and mitigates risks to enhance operational efficiency and safeguard against potential disruptions.
Customisable dashboards and reporting: Provides real-time data analytics and interactive dashboards for informed decision-making.
Integration capabilities: Seamlessly integrates with platforms like Microsoft Teams and Box, enhancing collaboration and data flow.
Constraints and functionality gaps
- Learning curve: Due to its extensive capabilities, new users may require time and training to fully leverage the platform.
Customisation limitations: Some users have reported challenges in tailoring certain modules to specific organisational needs.
User interface: Some users have noted that certain processes can be confusing, indicating room for improvement in user experience.
Pricing
Evotix operates on a bespoke pricing model, tailored to the size, complexity, and specific needs of each organisation. Pricing details are not publicly disclosed; interested businesses are encouraged to contact Evotix directly to obtain a customised quote that aligns with their unique requirements.
Pros & cons
Pros
- Comprehensive feature set: Offers a wide range of modules that cater to various aspects of EHS management, allowing for centralisation of processes.
- User-friendly interface: Designed to be intuitive, facilitating ease of use for both new and experienced users.
- Mobile accessibility: Mobile applications with offline capabilities enhance flexibility and real-time data capture.
Cons
- Learning curve: Users may need time and training to fully leverage all features effectively.
- Customisation limitations: Certain modules may not be fully customisable to specific organisational needs.
- User interface: Some users have noted that certain processes can be confusing, indicating room for improvement in user experience.
Why businesses look at Evotix
Evotix often attracts larger organisations that need a structured, enterprise-level system to manage EHS compliance across multiple sites. Its extensive functionality, configurable dashboards, and powerful reporting tools make it appealing to businesses with dedicated safety teams and complex governance requirements.
That said, the platform’s enterprise focus can make it less practical for smaller or fast-moving organisations. Deployment can be lengthy, and many users find it takes time and training to get comfortable with the system. For businesses that prioritise ease of use, quick adoption, and flexibility without sacrificing capability, lighter and more intuitive EHS solutions tend to deliver better engagement and faster results.
Overview of Top 10 EHS Software for UK Businesses in 2025
Many organisations explore well-known EHS platforms such as SafetyCulture, Work Wallet, EcoOnline, Cority, Sphera, Ideagen, Evotix, EHS Insight, or RAMS App. While these systems each have their strengths, UK businesses often find them complex, expensive, or lacking the local relevance needed to manage safety effectively day to day.
Evalu-8 EHS bridges that gap. It combines the depth of an enterprise system with the practicality and usability that real teams need delivering incident reporting, risk assessments, RAMS, fatigue management, audits, and workforce safety tools in one connected platform.
The best EHS software depends on your size, sector, and priorities, but for the majority of UK organisations, from small contractors to national manufacturers, Evalu-8 EHS offers the most balanced mix of capability, value, and simplicity on the market today.
Enterprise-Grade EHS Platforms (Larger Organisations)
Evalu-8 EHS: Modular and scalable, designed for UK businesses that need everything from RAMS and fatigue management to incident reporting and audits in one system. Affordable compared to global providers.
Cority: A global enterprise solution with broad compliance and sustainability modules, best for large organisations with complex operations.
Sphera: Comprehensive software for EHS and ESG, suited to multinational businesses requiring integrated risk and sustainability reporting.
Integrated & Flexible Solutions (SMEs to Mid-Sized Businesses)
Evalu-8 EHS: Ideal for SMEs that want a single platform for health & safety, workforce management, and compliance without enterprise-level costs.
SafetyCulture: Known for mobile-first inspections and checklists, best for organisations focused on auditing and reporting in the field.
Work Wallet: A UK-based solution with strong site-safety and contractor management tools, particularly for construction.
Ideagen Evotix: Offers learning and EHS management, focused on driving employee engagement with safety practices.
Specialist & Niche-Focused Solutions
Evalu-8 EHS: Strong in fatigue management and rota-linked compliance, making it ideal for rail, construction, and manufacturing.
EcoOnline: A chemical safety and compliance tool, best for companies managing hazardous substances.
EHS Insight: Cloud-based with core EHS tools, suitable for businesses that need a straightforward, configurable platform.
RAMS App: A niche tool focusing specifically on risk assessments and method statements, but limited beyond RAMS creation.
How to Choose the Best Option
Assess Your Needs: Decide if you require a full all-in-one EHS system, or specialist features like chemical safety or RAMS.
Consider Business Size: Enterprise platforms may be overkill for SMEs; flexible UK-focused systems like Evalu-8 EHS fit smaller firms better.
Evaluate Features: Look at essentials like incident reporting, audits, RAMS, fatigue management, and compliance tracking.
Check Pricing & Support: Balance cost against the quality of UK-based support and ongoing updates.
Choosing the best EHS software for your business
The right EHS software helps businesses stay compliant, reduce risks, and improve workforce safety. While many EHS platforms offer specific features, Evalu-8 EHS provides a complete UK-focused safety solution.
With built-in compliance tracking, risk assessments, incident reporting, and training management, Evalu-8 EHS is the most comprehensive and cost-effective choice for UK businesses in 2025. Book a demo today to see how it can improve your EHS management.
