Schools face unique health and safety challenges, from fire safety and first aid compliance to risk assessments for school trips and staff wellbeing management. With strict UK regulations, schools need reliable Health & Safety Management Software to ensure compliance, prevent incidents, and streamline safety processes.
In this guide, we review the 5 best health & safety software solutions for schools in the UK in 2025, including one platform built specifically for educational institutions.
Helpful Summary
Overview: This article reviews the 5 best health & safety management software solutions for schools in the UK in 2025, highlighting their features, limitations, and suitability for school environments. It explains how the right software can streamline compliance, prevent incidents, and enhance staff and student safety.
Why Trust Us: Evalu-8 EHS is designed specifically for UK schools, ensuring compliance with strict health & safety regulations while providing risk assessments, staff fatigue tracking, fire safety automation, and student safety reporting in one easy-to-use system.
Why It Matters: Schools must comply with UK health & safety laws while managing risks associated with fire safety, school trips, hazardous materials, and staff wellbeing. The right software helps schools stay compliant, reduce risks, and automate critical safety processes.
Action Points: Schools should invest in purpose-built health & safety software to automate risk assessments, track incidents, and monitor staff wellbeing. Evalu-8 EHS offers fire safety tracking, school trip risk assessments, and digital compliance tools to make health & safety management easier.
Further Research: Learn how Evalu-8 EHS can transform school safety management with real-time incident reporting, mobile risk assessments, and staff wellbeing tracking. Book a free demo to see how it works in your school.
1. Safesmart
Summary
Safesmart’s Smartlog platform is one of the most well-known health & safety software solutions for schools, offering tools for fire safety, compliance tracking, and risk assessments. While it’s widely used across UK schools, it lacks more advanced features such as staff fatigue monitoring, detailed risk assessment automation, and COSHH compliance tracking—which are becoming increasingly important in school environments.
Core Features
- Fire Safety & Compliance Tracking – Automates school fire safety checks and reporting.
- Risk Assessment Management – Provides templates for school-based risk assessments.
- Incident & Accident Reporting – Logs incidents for compliance and audits.
- Asset & Equipment Inspections – Tracks maintenance schedules for safety-critical assets.
- Training & eLearning Modules – Provides CPD-accredited safety training for school staff.
Constraints & Functionality Gaps
- No Fatigue or Wellbeing Monitoring for Staff – Does not track teacher workloads or stress levels.
- Limited COSHH & Chemical Safety Compliance – Lacks detailed hazardous substances tracking.
- Basic Risk Assessment Features – No automated risk scoring or advanced risk reporting.
- No Integrated RAMS (Risk Assessment & Method Statements) – Not built for complex risk documentation.
Pricing
Starts at £750 per school per year, but costs can increase based on additional modules.
2. RAMS App
Summary
RAMS App is a cloud-based solution designed for creating risk assessments and method statements (RAMS). It’s ideal for schools needing structured documentation, but it lacks features like incident tracking, training management, and compliance audits—making it less of a full health & safety system and more of a risk assessment tool.
Core Features
- Risk Assessments & Method Statements (RAMS) – Schools can create risk assessments for trips, practical lessons, and events.
- COSHH Assessments – Basic tracking for hazardous substances used in science labs, cleaning, and maintenance.
- Training Management – Monitors staff training records and certifications.
Constraints & Functionality Gaps
- Not a Full Health & Safety System – Lacks incident reporting, audits, and compliance tracking.
- No Equipment Safety & Maintenance Tracking – Cannot track school machinery or assets.
- Limited Reporting & Analytics – Does not provide deep safety insights or trends.
Pricing
Starts at £100 per month, depending on the number of users.
3. HandsHQ
Summary
HandsHQ is a risk assessment and health & safety management software, primarily designed for construction and high-risk industries. However, schools use it for managing RAMS, compliance, and training tracking. While it provides a user-friendly experience, it doesn’t offer school-specific features such as incident reporting, COSHH tracking, or equipment safety management.
Core Features
- Risk Assessment & Method Statements (RAMS)
- Training & Competency Tracking
- Subcontractor & Visitor Management
- Basic Compliance Monitoring
Constraints & Functionality Gaps
- Not Designed for Schools – Lacks specific modules for school health & safety.
- No Incident & Accident Reporting – Does not track injuries, bullying incidents, or safeguarding concerns.
- Limited Compliance Tracking – No automated checks for fire drills, safety audits, or emergency preparedness.
Pricing
Starts at £100 per month.
4. VelocityEHS
Summary
VelocityEHS is an enterprise-level EHS software used across multiple industries, including education. It provides advanced compliance tracking, incident management, and sustainability reporting. However, its complexity, cost, and industry focus make it less suitable for schools compared to other solutions.
Core Features
- Incident & Near-Miss Reporting
- Audit & Compliance Tracking
- Ergonomics & Risk Assessments
- Training & Certification Management
- Environmental & Sustainability Management
Constraints & Functionality Gaps
Expensive for Schools – Enterprise pricing makes it difficult for schools to afford.
Overwhelming Feature Set – Not built for day-to-day school health & safety needs.
No Specific School Safety Modules – Lacks trip risk assessments, teacher wellbeing tracking, and student safety reporting.
Pricing
Enterprise-level pricing; costs vary depending on the number of users and features.
The Best Solution for Schools: Evalu-8 EHS
Summary
Unlike the others, Evalu-8 EHS is a fully integrated health & safety system designed to meet the unique needs of UK schools. It provides:
- Fire Safety & Compliance Tracking
- Automated Risk Assessments & School Trip Safety
- Staff Wellbeing & Fatigue Monitoring
- Incident & Student Safety Reporting
- COSHH & Hazardous Material Management
Evalu-8 EHS ensures full compliance with UK school safety regulations while making health & safety easy to manage for school administrators, facility managers, and teachers.
Core Features
- Risk Assessment & School Trip Safety – Customisable risk assessments tailored for field trips, PE lessons, science labs, and more.
- Automated Fire Safety Compliance – Tracks fire drills, alarms, and evacuation procedures.
- Incident & Near-Miss Reporting – Logs incidents involving students, staff, or visitors with full audit tracking.
- Staff Wellbeing & Fatigue Monitoring – Helps schools track teacher stress levels and prevent burnout.
- Asset & Equipment Safety Tracking – Monitors playground equipment, lab machinery, and maintenance schedules.
Advanced Features
- Automated Risk Review Reminders – Alerts staff when risk assessments need updating.
- eSignatures for Compliance Approvals – Digital approvals for fire safety, audits, and risk documentation.
- Mobile Access for On-the-Go Safety Checks – Allows teachers to complete risk assessments from their phones.
Why Evalu-8 EHS Stands Out
- Specifically designed for schools—not a general-purpose EHS platform.
- Automates key school safety tasks—saving time and improving compliance.
- Includes wellbeing & fatigue tracking for staff—an issue many schools overlook.
Pricing
Transparent pricing based on school size and needs.
💡 Book a free demo to see Evalu-8 EHS in action for your school.
FAQs About Health & Safety Software for Schools
Schools have legal obligations to track fire safety, risk assessments, student incidents, and compliance tasks. Software helps automate these processes and reduce risk.
✅ Fire safety & compliance tracking
✅ Risk assessments for trips & lessons
✅ Incident & accident reporting
✅ Staff wellbeing & fatigue monitoring
✅ Equipment & maintenance safety tracking
Costs vary. Evalu-8 EHS offers transparent pricing tailored to your school’s needs.
Yes! It automates compliance tracking to ensure schools pass HSE inspections
It’s the only school-specific EHS platform that integrates safety, compliance, and wellbeing tracking in one easy-to-use system.
💡 Ready to improve safety in your school? Book a free Evalu-8 EHS demo today!
