If you’re working in project management, whether in construction or other high-risk areas, you’ve likely come across RAMS documents. RAMS stands for Risk Assessment and Method Statement, and these critical documents outline all hazards and risks associated with a project and the measures in place to mitigate them. In this article, we will go over three ways to approach creating a RAMS document, each with its advantages and drawbacks.

Method 1: Traditional paper-based approach

The traditional paper-based approach to RAMS documents is still prevalent, where they are produced manually using word processing software. The relative cost-effectiveness and simplicity of using the document in this way make it a very popular option for many.

Preparing your RAMS document template

The first step in creating a paper-based RAMS document is to establish a template in your preferred word processing software. This template should include section headings and adequate space to write detailed information about each section.

Identifying risks and mitigations

To assist you with identifying the inherent hazards and risks associated with your project, utilise the appropriate information forms developed for such projects. These forms typically outline potential hazards and the necessary steps for mitigating these risks.

Assigning responsibilities and resources

Assigning resources and tasks to staff who will be involved in delivering the project is the next step in the paper-based RAMS document approach. It should be clear who is responsible for maintaining individual measures to manage identified hazards and risks.

Reviewing and updating the RAMS document

Finally, you should review and update your RAMS document regularly, most typically at project milestones, to ensure that it remains relevant and actionable. Also, ensure that all stakeholders are aware of these changes and the identified risks, updates, and measures.

Method 2: Digital RAMS document creation

Digital RAMS document creation uses specialised software solutions for creating and managing RAMS documents. Digital RAMS document creation automates many of the manual processes involved in paper-based RAMS document creation, allowing for easier access, collaboration, and streamlined risk assessment processes.

Choosing the right software for your RAMS document

To start with a digital RAMS document approach, you will need to choose a specialised software solution for creating and managing RAMS documents. Look for features such as customisable templates, automated risk assessment, integrated document management, and reporting.

Collaborative features for team input

“Collaboration” is an essential aspect of digital RAMS document creation. Ensure that your chosen software includes collaboration features, like real-time team collaboration, versioning, and the ability for multiple users to review and comment on the document simultaneously.

Streamlining the risk assessment process

Digital RAMS document creation enables software features that allow for real-time tracking of project risks, and once a risk is identified, the software can assign the risk mitigation steps to relevant team members.

Tracking changes and version control

Version control is another crucial aspect of digital RAMS document creation. Changes to the document are easier to track within the system as it records who added or changed what within the document framework. It also enables the previous versions/iterations of the document to be retrieved and reviewed by stakeholders.