Facilities management teams must coordinate cleaning crews, maintenance engineers and contractors across multiple sites often with minimal visibility. Risk assessments and COSHH permits are emailed or printed, audits are done on paper, and incidents go unlogged. Modern EHS software unifies RAMS, COSHH, mobile inspections, incident logging, task management and training into a single platform. This guide evaluates five leading solutions to help you choose a system that scales with your workforce and keeps every client site compliant and safe.
This comparison represents the author’s views, based on publicly available information, customer feedback, and personal evaluation at the time of publishing. Competitor features and pricing may change over time. We encourage you to contact any vendor listed and conduct additional research to determine the best fit for your organisation.
Helpful summary
Overview: This article compares the top five EHS platforms for UK facilities management in 2025. We examine core capabilities, advanced modules, real-world limitations, pricing structures and overall value for cleaning, maintenance and contractor oversight.
Why Trust Us: At Evalu-8 EHS, we develop modular, UK-focused health and safety software. We understand the pain points of RAMS enforcement, COSHH workflows, mobile audits and contractor management, and have tested these platforms against those criteria.
Why It Matters: In facilities management, missed RAMS or COSHH sign-offs, untracked inspections and delayed incident follow-ups can result in safety failures, regulatory fines and reputational harm. The right EHS system brings everything into one digital hub, reducing admin, closing compliance gaps and improving contractor accountability.
Action Points:
- List your must-have features RAMS sign-off, COSHH register, mobile audits, contractor tracking.
- Run free demonstrations, or trials.
- Verify pricing models against your headcount and site count.
- Choose the platform that aligns with your operational complexity and growth plans.
Evalu-8 EHS: Best all-round FM platform
Why Evalu-8 EHS stands out
Evalu-8 EHS combines a highly configurable RAMS and COSHH engine with robust mobile inspections, incident logging, task automation, and contractor oversight. FM teams can deploy standardised RAMS packs, enforce chemical-safety permits, schedule PAT testing and duty-of-care checks, and track late-night lone-worker visits all from one clean, mobile-first dashboard. Its transparent pay-as-you-grow pricing, UK-based support and offline capability make it ideal for multi-site operations.
As Seen in
Core Features
RAMS builder: Pre-built templates for cleaning, window-washing, electrical repairs and HVAC servicing. Digital sign-off, version history and on-the-spot briefings.
COSHH register: Central SDS library for cleaners, adhesives and paints. Automatic expiry reminders and permit-to-work workflows.
Mobile inspections: Custom checklists for PAT tests, fire-door checks, equipment servicing and site-walk safety rounds, complete with photo, video and voice notes.
Incident management: Log near misses, cuts, chemical exposures or client complaints with GPS location, attachments and automated investigation workflows.
Task and contractor management: Assign follow-up actions, escalations and corrective tasks to internal teams or subcontractors, with live status tracking.
Training and compliance matrix: Schedule and track food-handing, manual-handling, COSHH and electrical-safety courses, with expiry alerts and certification uploads.
Advanced features
Automated workflows: Trigger recurring audits, schedule contractor inductions and auto-assign overdue tasks with reminders.
Role-based dashboards: Tailor views for FM managers, site supervisors and client stakeholders, highlighting compliance gaps and SLA performance.
Lone-worker monitoring: Timed check-ins for out-of-hours maintenance, with geo-fencing and escalation to supervisors.
Fatigue-risk alerts: Analyse shift patterns, cumulative hours and break compliance, flagging high-risk workers before incidents occur.
Explore Evalu-8 EHS
Pricing
Core modules start at £100 per month.
Pros & cons
Pros:
- Fully end-to-end FM feature set in one platform
Strong mobile and offline performance
Transparent, modular pricing and UK support
Cons:
No native e-learning content library
Specialty templates require setup effort
High-level dashboards may need external configuration
SafetyCulture
SafetyCulture (formerly iAuditor) shines at rapid, highly customisable mobile audits. FM teams can deploy branded checklists for PAT testing, access-equipment inspections, cleaning validation and safety rounds. Offline mode works in basements or remote sites. Lacks built-in RAMS authoring, COSHH controls, fatigue monitoring and contractor e-sign workflows, so it needs to be paired with additional systems for full FM compliance.
Core features
Custom audit templates: Drag-and-drop builder for PAT tests, equipment checks, hygiene rounds and fire-exit verification.
Media capture: Attach photos, videos and voice memos to checklist items for clear evidence.
Offline sync: Operate in signal-poor basements, boiler rooms or remote sites; automatic sync on reconnection.
Issue tracking: Flag hazards, assign corrective tasks and track closure with SLA metrics.
Branded reports: Generate client-ready PDF reports complete with logo, findings and recommendations.
Template library: Access FM-focused forms shared across teams and sites.
Advanced features
Analytics dashboard: Real-time metrics on audit completion, pass/fail rates, overdue actions and compliance trends.
Integrations: Connect audit data to Power BI, Microsoft Teams, Slack or Google Drive for central reporting.
Permissions and roles: Granular user access controls to limit who can edit, view or sign off templates.
Scheduled inspections: Automate recurring audits with calendar integration and pre-assigned inspectors.
Constraints and functionality gaps
No native RAMS or method-statement authoring tool.
No COSHH register or SDS compliance workflows.
No fatigue or lone-worker check-in features.
Task automation outside audits requires third-party connectors.
Advanced branding and analytics locked behind premium plans.
Pricing
Free: Up to 10 users, 5 templates, basic storage.
Premium: £15–£19 per user per month for unlimited checklists, analytics, and integrations.
Enterprise: Custom pricing with SSO, APIs, and dedicated support.
Pros & cons
Pros:
Lightning-fast, flexible mobile audit creation
Robust offline capability for frontline teams
Comprehensive analytics and integrations
Cons:
Lacks end-to-end FM workflows (RAMS, COSHH)
No built-in contractor sign-off or fatigue tools
Task automation limited to audit follow-ups
Safety Qube
Safety Qube centralises policies, RAMS PDFs, COSHH forms and incident logs into one secure document library. Its powerful analytics and KPI dashboards provide board-level insights on compliance across client sites. Mobile UX is less intuitive, and it lacks native RAMS creation, permit workflows, mobile COSHH entries, fatigue alerts and contractor e-signatures making it stronger for head-office reporting than frontline FM teams.
Core features
Document library: Store and version SOPs, RAMS, COSHH forms, permits and certificates in a central repository.
Incident & near-miss logs: Capture events with attachments, assigned actions and root-cause analysis.
Audit module: Schedule and record site safety, maintenance checks and equipment inspections.
Analytics dashboards: Visualise compliance metrics, audit trends, overdue tasks and contractor performance.
Contractor management: Track inductions, certifications and RAMS sign-off for third-party teams.
HR/payroll integrations: Sync user records and credentials with HR systems for onboarding.
Advanced features
Custom report builder: Create tailored KPI reports and SLA scorecards for clients.
Automated reminders: Email alerts for document expiry, permit renewals and overdue audits.
Role-based permissions: Restrict access to sensitive documents by user, team or client.
Bulk import/export: Mass upload of legacy documents and export of compliance data.
Constraints and functionality gaps
- No built-in RAMS or method-statement builder.
COSHH limited to file uploads no interactive register.
No fatigue or lone-worker monitoring.
Steep learning curve for non-technical users.
Pricing
Tiered from £100 per month for small teams; bespoke enterprise packages with additional modules.
Pros & cons
Pros:
Excellent document control and audit analytics
Strong contractor oversight capabilities
Integrates with HR and payroll systems
Cons:
Not frontline mobile-friendly
Lacks core FM workflows (RAMS, COSHH)
Complex initial setup
RAMs App
RAMs App is the fastest way to generate risk assessments and method statements across multiple FM tasks from cleaning and painting to electrical servicing and HVAC checks. It boasts hundreds of pre-written templates, but is strictly document-centric: no mobile app, no interactive inspections, no COSHH management, no incident logging, no training matrix and no task automation. It must be paired with other tools to complete your FM EHS stack.
Core features
Template library: Extensive pre-written RAMS for window cleaning, electrical repairs, tool use and more.
Method-statement builder: Customise and issue detailed work plans via web browser.
COSHH templates: Thousands of chemical-safety assessments for cleaning agents, adhesives and paints.
Digital signatures: Securely capture sign-off on RAMS and method statements.
Version control: Archive past assessments and track changes over time.
PDF exports: Download complete RAMS packs for site briefing.
Advanced features
Cloud access: Retrieve documents from any internet-connected device.
Batch duplication: Clone multiple RAMS for similar tasks to save time.
Historical archive: Search and retrieve old assessments for audits.
Email notifications: Alert stakeholders when new RAMS are issued.
Constraints and functionality gaps
No mobile or offline app—browser only.
Cannot log audits or incidents.
No asset or equipment-maintenance module.
No training or certification tracking.
No automated task reminders.
Pricing
From £399 per year for single user; team pricing by quote.
Pros & cons
Pros:
Unmatched template coverage for FM tasks
Extremely fast document creation
Affordable flat-fee model
Cons:
Not a standalone EHS solution
No mobile or real-time tracking
Requires other tools for inspections and incidents
Evotix
Evotix brings behavior-based safety observations, microlearning and engagement tools to FM teams aiming to drive a proactive safety culture. You can capture near-miss observations, reward safe behaviors and deliver short learning modules onsite. It lacks end-to-end FM workflows: no RAMS builder, limited COSHH, no native equipment inspection templates and no fatigue monitoring so it complements rather than replaces core EHS systems.
Core features
Incident and near-miss reporting: Mobile capture with photo, GPS and action assignment.
Behavior-based observations: Log safe or at-risk behaviors, assign recognition badges.
Microlearning: Short, targeted safety refreshers delivered via the app.
Checklist templates: General FM walkthroughs for site safety and housekeeping.
Document library: Store policies, SOPs and tool-specific guidance.
Engagement dashboards: Track participation rates, observation counts and recognition.
Advanced features
ESG tracking: Monitor sustainability and social impact metrics.
Occupational health module: Manage medical surveillance, exposure records and case follow-up.
Custom dashboards: Build culture-focused KPIs for leadership review.
Collaboration integrations: Connect with Teams, Slack and Box for team engagement.
Constraints and functionality gaps
No RAMS or method-statement workflows.
Limited chemical-safety controls; no permit system.
No fatigue or lone-worker monitoring.
Mobile audits require manual template creation.
Pricing is bespoke and not transparent.
Pricing
Tailored quotes based on modules and user counts; no public rates.
Pros & cons
Pros:
Excellent for driving positive safety culture
Strong microlearning and observations
Integrated ESG and health modules
Cons:
Cannot replace core FM EHS workflows
Limited COSHH and equipment inspection tools
Opaque pricing structure
Final Thoughts
Facilities management demands consistent RAMS and COSHH compliance, on-site inspections, incident follow-up and contractor oversight across a distributed workforce. While each solution on this list offers unique strengths SafetyCulture for rapid audits, Safety Qube for document analytics, RAMs App for template speed, Evotix for culture, Evalu-8 EHS stands out as the only platform delivering complete FM workflows. With end-to-end RAMS, COSHH, mobile audits, incident logging, training management, lone-worker and fatigue monitoring in one unified, mobile-first system, it is ideally suited to the complex needs of UK facilities management teams in 2025.
FAQs
Evalu-8 EHS offers the most complete RAMS builder with digital sign-off and a full COSHH register, making it ideal for cleaning, maintenance and contractor workflows in FM teams.
Yes. Both Evalu-8 EHS and SafetyCulture provide offline mobile modes that let you complete site safety rounds, PAT testing, equipment checks and incident reports without signal, then sync once reconnected.
Evalu-8 EHS and Safety Qube include dedicated contractor-management tools onboarding portals, e-sign RAMS packs, certification tracking and live status dashboards so you can prove every subcontractor has reviewed and signed the required documents before work begins.
Absolutely. Evalu-8 EHS can auto-assign corrective actions from incidents or audits, schedule recurring inspections, send COSHH renewal alerts and escalate overdue tasks to managers without manual intervention.
Choose a platform with a robust COSHH or SDS module that lets you store safety data sheets, log chemical use, assign control measures, and schedule audits for battery rooms, coolant systems, or cleaning-agent handling.
