How Beacon Fire Protection streamlined EHS and HR Document Management.

Beacon Fire Protection is a local, family-owned business that has over 80 years of experience, they struggled with time-consuming and complex document management for their H&S and HR operations. They sought a solution to simplify and automate these processes, ultimately choosing Evalu-8 to improve efficiency and productivity. After six months of using the platform, the company experienced significant time savings and found the RAMS management process to be very user-friendly.

Challenge

The company’s existing document management system was labour-intensive, inefficient, and prone to errors. Keeping track of document signatures and ensuring that all necessary parties reviewed and signed H&S and HR documents was challenging. Additionally, creating and updating RAMS was a time-consuming process, demanding valuable resources that could be better utilized elsewhere.

Solution

The company implemented Evalu-8, an all-in-one EHS management platform, to streamline their document management processes. Evalu-8 provided them with:

1. Simplified Document Signatures: The platform enabled the company to easily manage documents requiring signatures, allowing them to track who had read and signed essential paperwork.
2. RAMS Management: Evalu-8’s user-friendly interface made the creation and updating of RAMS quick and efficient, saving the company significant time.
3. Enhanced Compliance: With Evalu-8’s up-to-date database and automatic updates, the company stayed ahead of ever-changing H&S regulations.
4. Seamless Integration: Evalu-8 integrated with the company’s existing systems, ensuring a smooth transition and hassle-free data migration.

Results

After six months of using Evalu-8, the company saw substantial improvements in their H&S and HR document management:

• Time Savings: The company reported significant time savings in managing documents and RAMS, which allowed them to allocate resources more effectively.
• Improved Compliance: The platform ensured all necessary parties read and signed documents, improving compliance and reducing the risk of errors.
• User Satisfaction: The company praised Evalu-8’s ease of use and found the platform to be a “superb product” that they would “totally recommend.”